Purchasing Officer

il y a 2 jours

Paris, France OECD Temps plein

**Company Description** THE OECD - Who we are, what we do**

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

**THE EXECUTIVE DIRECTORATE (EXD)**

The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General. Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid. As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all our functions.

**THE CONFERENCE, SECURITY AND INFRASTRUCTURE SERVICE (EXD/CSI)**

Within the OECD's Executive Directorate (EXD), the Conference, Security and Infrastructure Service (EXD/CSI) is responsible for facilitating conferences that bring together delegates from our 38 Member countries, key partners and other stakeholders, for language services (interpretation and translation), for safety and fire security of OECD staff, delegates and visitors, and for the management and operation of OECD buildings in Paris and OECD Centres abroad.

**THE POSITION**

Within EXD, the Shared Services Unit harmonises corporate processes common to both the Conference, Security and Infrastructure Service (EXD/CSI) and the Digital Knowledge and Information Service (EXD/DKI). With a team of approximately 15 dynamic and expert staff, the Unit manages the Organisation’s largest procurement contracts and operational budgets, which are fundamental to enable the Organisation to deliver. This core team at the heart of the Organisation’s corporate services is central in ensuring essential services, business continuity, and the overall smooth operational running of the Organisation. The Shared Services Unit is located in EXD/CSI and has dual reporting lines to the Deputy Head of Service and the Head of EXD/DKI.

**Job Description** Main Responsibilities**

Administrative Management of CSI and DKI Purchasing
- In close collaboration with managers, assist with the development of the annual purchasing programme, participate in the execution of this programme and ensure it is updated throughout the year.
- Participate and coordinate in the timely execution of all aspects related to call for tenders and market consultation processes including: analysis of and support to initial needs; preparation of calls for tenders and market consultation drafts for publication; analysis of offers from suppliers on technical and commercial aspects; preparation of files for presentation to the Procurement Board; preparation of both standard and specific contracts and administrative and technical annexes (prepared by managers responsible) accompanying the main contract, in liaison with the Legal Service (SGE/LEG) and Corporate Procurement Group (EXD/PBF/CPG), and according to the detailed CSI framework.
- Conduct research and analysis concerning legal issues relative to the preparation of contracts and amendments.
- Advise and collaborate with concerned managers on market research initiatives aimed at identifying new suppliers and solutions for effective procurement.
- Ensure that efficiencies and value for money are taken into account for new and existing contracts and make proposals to improve CSI and DKI procurement.
- Ensure that CSI and DKI purchasing procedures are fully compliant with the OECD Financial Regulations and Procedures for Procurement.
- Collaborate with EXD/PBF/CPG on purchasing issues, and with the Shared Services Budget team to ensure that budgetary considerations are considered at every step of the procurement cycle.
- Keep abreast of and provide input on reforms in procurement procedures, participating as

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