Administrative Assistant- Internews International

Il y a 5 mois

Paris, France Internews Temps plein

**Job Title**:
Administrative Assistant
- Internews International

**Career Stream**:
Support

**Career Level**:
Support Level 3

**Department**:
Executive Office

**Job Family**:
General Management

**Job Sub-Family**:
Multi‐Discipline

**Location**:
Paris, France

**Workplace Designation**:
Partial Remote

**Term**:
**Funding**:
Split

**Line Manager**:
Operations Manager, Internews International

**Also Reports To**:
N/A

**Direct reports**:
N/A

**Salary**:
€27,600 - €30,000

**About Internews**:
Internews empowers people worldwide with the trustworthy, high-quality news and information they need to make informed decisions, participate in their communities, and hold power to account. Our vision is to unleash human potential everywhere by turning on the bright light of information.

For more than 35 years, in more than 100 countries, Internews has worked to build healthy media and information environments where they are most needed. We have proudly launched hundreds of sustainable organizations, bolstered the skills of thousands of media professionals, activists, and citizens, and helped our partners reach millions of people with quality, local information.

Internews is a charity operating internationally, with administrative centers in California, Washington DC, London, and Paris as well as regional hubs in Bangkok, Kiev, and Nairobi. Formed in 1982, Internews currently has offices in Africa, Asia, Europe, the Middle East, Latin America, and North America.

During 2017, Internews Europe initiated the process of acquiring effective control of the French Non-Profit Association Internews International. Both companies prepare statutory consolidated reports. Internews Europe and Internews US both form the Board of Internews International. All Internews companies have the same vision and mission.

**About the role**
- The post holder will have a cross-disciplinary position in the Operation and Finance team. The postholder will work closely with the Operation Manager based in the Paris Office, the COO, and Senior Finance Director team based in London. The post holder will be expected to engage in tasks as required to ensure the achievement of departmental targets. He/S (he) will have the right to work in France.

The post holder will have the right to work in France.

**Roles and Responsibilities**

**Operation & Finance (70%)**:

- Support Operation & Finance team

o Monitoring and payment tracking for invoices
- Account Payable for France

o financial reporting process for II
- o Budget process for II
- o Year-end closing process (accountant & statutory audit)
- o Bookkeeping procedures under the ERP system and the monitoring of entity II accounting
- o Cash Management and reconciliations
- o Balance sheet reconciliations

o Internal monthly and quarterly reports - Project donor reports

**Programme Financial Management (10%)**:

- Support Programme officer and Grants team

o Handle claims for expenditure approved and budgeted appropriately by the teams.
- o Assist the projects teams to monitor payment transactions for the different grant agreements.

**General Administration: (20%)**
- Support the Operation Manager
- o Oversight for general office and facilities management including contract management.
- o Coordination in set up vendors and PO in the internal accounting system.
- o Coordination in review procurement process (vetting process, contracts, and agreements) related to our internal policies and procedures.

o Monitoring the archiving of the Association's Legal Affairs Department

o Other work as directed.

**Person Specification**

**Essential**
- At least 1 years of Financial and/or administrative experience gained in a demanding and fast-paced environment.
- Excellent English written and spoken skills.
- Good organisational skills, the ability to prioritise and to meet deadlines.
- Accuracy and attention to detail
- The ability to be flexible and adaptable, working as part of a small team.
- Ability to support non-finance staff in financial responsibilities.
- Self-motivated, strong initiative and problem-solving skills,
- Office management and coordination skills, including the demonstrable ability to work successfully with external stakeholders and vendors.

**Desirable**
- French language proficiency.
- Other regional language proficiency i.e. Russian, Arabic, Turkish, Farsi.
- International NGO working experience.
- An interest in media & journalism, international relations, and geopolitics.

**Recruitment timeline**:

- Interviews week beginning: Applications will be reviewed, and interviews scheduled on a rolling basis.
- The above noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position_.

  • Administrative Assistant

    Il y a 6 mois

    Paris, France Internews Temps plein

    **Location**:Paris **Contract duration**:Full-time permanent contract **Start date**:As soon as possible. **Line manager**: Operations Manager **Department**: Operations **Job duration**:Full-time **Salary range**: €25k-€30k **About Internews**: Internews is an international charity with administrative centres in California, Washington DC, London...

  • Administrative Assistant

    Il y a 6 mois

    Paris, France Internews Temps plein

    **Location**:Paris **Contract duration**:Full-time permanent contract **Start date**:As soon as possible. **Line manager**: Operations Manager **Department**: Operations **Job duration**:Full-time **Salary range**: €23,700 - €28,400 **About Internews**: Internews is an international charity with administrative centres in California, Washington DC,...

  • Foe Administrative Assistant

    Il y a 6 mois

    Paris, France Internews Temps plein

    Job Title: Freedom of Expression Administrative Assistant Career Stream: Support Career Level: Support Level 1 Department: CSP Location: Paris, France Workplace Designation: Fully/Partial Remote Hours: 35 hours per week Term: 3-month Fixed-Term Contract at full time, or 4-5 months at part time Funding: 100% Direct Line Manager: Business Operations...

  • Assistant Administratif Et Financier

    Il y a 5 mois

    Paris 20e, France INTERNEWS INTERNATIONAL Temps plein

    Descriptif du poste Au sein d’une petite équipe, rattaché(e) à la Responsable des Opérations du bureau de Paris, et en étroite collaboration avec La Direction Financière et opérationnelle basée à Londres, l’assistant(e) Administratif & financier, prendra en charge l’ensemble des tâches de gestion : administration, comptabilité,...

  • Administrative Finance and Operations Assistant

    il y a 3 semaines

    Paris, France Internews Temps plein

    Location: Paris Contract duration: Full-time permanent contract Start date: As soon as possible. Line manager : Operations Manager Department: Operations Department Job duration: Full-time. Salary range: €23,900 - €28,700 **About Internews**: Internews is an international charity with administrative centres in California, Washington DC, London and...

  • Assistant administratif et relation clients

    il y a 1 mois

    Paris, Île-de-France Assistant Rénov Temps plein

    Présentation du posteAfin de soutenir la croissance de notre activité, nous recherchons un Assistant administratif et relation clients (H/F) pour rejoindre notre équipe conviviale et dynamique.Compétences requisesBAC +2 ou BAC +3 avec une expérience dans la relation clientBonnes capacités de communication écrite et oraleEtat d'esprit positif et...

  • Assistant Administratif Mobilité Internationale

    Il y a 5 mois

    Paris 17e, France Cosmopolitan Services Unlimited Temps plein

    Vous rêvez de vivre une aventure passionnante dans le monde de la mobilité internationale et de développer vos compétences à un niveau supérieur ? Nous avons l'opportunité parfaite pour vous ! DESCRIPTION DU POSTE Sous la responsabilité de la **Directrice des Opérations & Réseaux**, et de la **Manager du Pôle**, l'**Assistant(e) Mobilité...

  • Assistant Administratif

    Il y a 6 mois

    Paris 17e, France Eurotradia International Temps plein

    **ASSISTANT ADMINISTRATIF (H/F)** Nous recherchons, pour notre site de Paris, un(e) Assistant(e) Administratif dans le cadre d'un contrat à durée indéterminée (CDI). **DESCRIPTION DE FONCTION**: Rattaché à la Direction Générale et Direction Financière mais en collaboration étroite avec les divers services de la société, l’Assistant(e)...

  • Assistant Administratif

    Il y a 6 mois

    Paris 13e, France Survival International Temps plein

    Nous recherchons un-e assistant-e pour soutenir le travail administratif et la vie pratique du bureau français de Survival International, le mouvement pour les droits des peuples autochtones. L’objectif de notre équipe à Paris est de développer les activités, les campagnes et la présence de Survival dans le monde francophone. Au sein d’une petite...

  • Stagiaire Assistant(E) Administratif(Ve)

    Il y a 6 mois

    Paris, France P&C INTERNATIONAL Temps plein

    **Cette annonce a été publiée sur Emploi-Événementiel.fr : ht**tps://ww**w.emploi-evenementiel.fr/offres-emploi/stagiaire-assistant-e-administratif-ve-4282.html**: **PRÉSENTATION DE L'ENTREPRISE **:P&C International est une PME dynamique qui recrute et coordonne des exposants sur des salons à l'international. Avec une vingtaine de salons...

  • Assistant(e) administratif(ve) et commercial(e)

    il y a 4 semaines

    Paris, Île-de-France UTI International Limited Temps plein

    Présentation du posteUTI International France recherche un(e) assistant(e) administratif(ve) et commercial(e) pour soutenir la gestion quotidienne des activités du bureau et assister l'équipe commerciale. Ce poste est basé à Paris et offre une occasion unique de rejoindre l'équipe européenne en pleine croissance.Missions- Soutien administratif...

  • Assistant(e) Administratif(ve) Evènementiel

    il y a 1 mois

    Paris, Île-de-France Marriott International Temps plein

    ContexteL'hôtel Marriott Rive Gauche rouvre ses portes et cherche à créer une équipe commerciale dynamique et engagée.Nous recherchons un Assistant(e) Administratif(ve) Evènementiel pour rejoindre notre équipe.ResponsabilitésLe/la candidat(e) sera responsable de la gestion des factures des évènements, de la vérification des postings et de la...

  • Assistant Administratif

    Il y a 3 mois

    Paris 2e, France Mellerio International Temps plein

    CDI - Assistant(e) Administrative/ Assistant(e) en Gestion de Production Joaillerie (F/H) Fondée en 1613, Mellerio est la plus ancienne et dernière Maison de joaillerie française indépendante au monde. Toujours familiale, la Maison, dirigée depuis sa création par 15 générations successives, créée des collections aussi exceptionnelles que...

  • Assistant Administratif

    Il y a 3 mois

    Paris 2e, France Mellerio International Temps plein

    CDI - Assistant(e) Administrative/ Assistant(e) en Gestion de Production Joaillerie (F/H) Fondée en 1613, Mellerio est la plus ancienne et dernière Maison de joaillerie française indépendante au monde. Toujours familiale, la Maison, dirigée depuis sa création par 15 générations successives, créée des collections aussi exceptionnelles que...

  • Titre de Responsable Administratif International

    il y a 2 semaines

    Paris, Île-de-France Menway Temps plein

    Menway recherche un Responsable Administratif International expérimenté pour rejoindre son équipe. Le candidat idéal disposera d'au moins 10 ans d'expérience en tant qu'assistant(e) de direction dans un environnement international.Détails du poste : Gérer et organiser un agenda complexe et évolutif, incluant des déplacements mondiaux,...

  • Assistant Administratif Technique

    il y a 4 semaines

    Paris, France Marriott International, Inc Temps plein

    **Additional Information** **Job Number**24186937 **Job Category**Administrative **Location**Prince de Galles a Luxury Collection Hotel Paris, 33 Avenue George V, Paris, Paris, France, 75008 **Schedule**Full Time **Located Remotely?**N **Position Type** Non-Management **MISSION PRINCIPALE**: L’Assistant Administratif Technique assure les tâches...

  • Executive Administrative Assistant

    Il y a 3 mois

    Paris 16e, France International School of Paris Temps plein

    **The position is based at the International School of Paris in the 16th arrondissement of Paris.** **A minimum of one reference from your current or most recent employer is a mandatory requirement in addition to two additional references.** **to an interview and undergo pre-recruitment procedures. In accordance with our Child Protection Policy, they will...

  • Assistant/assistante Administratif/administrative

    Il y a 2 mois

    Paris, France EM LYON Business School Temps plein

    **Contexte**: Dans le cadre d'un remplacement, la Direction stratégique & développement recherche un/une: **Assistant/Assistante administratif/administrative F/H** **(CDD à temps plein)** **Ce que nous attendons de vous**: - Gestion administrative des programmes sur-mesure (suivi des temps et des charges dans l'ERP, ) : gérer et suivre les éléments...

  • Program Assistant

    il y a 4 semaines

    Paris, Île-de-France International Finance Corporation Temps plein

    Job SummaryWe are seeking a highly organized and experienced Program Assistant to provide administrative support to our Paris office. The successful candidate will be responsible for providing high-quality support to our staff, including scheduling appointments, preparing documents, and handling correspondence.Key ResponsibilitiesProvide administrative...

  • Administrative Assistant

    Il y a 6 mois

    Paris, France XML International Temps plein

    **TEAM ASSISTANT** **Paris** Sales & Trading has a requirement for a Team Assistant to assist their global team based in the Paris office. **Principle duties & responsibilities**: - Assistant to the Equity team in Paris, acting as a point of contact dealing efficiently and politely with requests from clients and other departments - Booking travel and...