Accounts, Payroll and Personnel Officer –
Il y a 3 mois
The successful applicant will be engaged as a locally engaged staff member at the Australian Embassy, Paris.
**About the Department of Foreign Affairs and Trade**
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program, and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional, and bilateral interests.
**About the position**
The Accounts, Payroll and personnel Officer provides administrative support to the HR manager and to the Finance Manager and in particular within the coordination of the locally engaged staff Payroll process.
The role will suit someone with well-developed finance/payroll skills, who is also looking to expand this skillset into the HR domain.
**The key responsibilities of the position include, but are not limited to**:
Payroll and Personnel Management:
- Coordinate the Locally Engaged Staff Payroll Process, liaising with the Account and HR Manager as well as the payroll provider.
- Act as admin back-up when the HR manager is absent.
Accounts and Finance area:
- General clerical accounting in accordance with established procedures
- Process and Monitor invoice payment in SAP
- Respond to supplier enquiries as required
- Provide Advice, and training, on accounting and administrative procedures to staff where required
- Undertake scanning and filing in accordance with the embassy’s guidelines
- Other accounts processing as required
- Provide Back-up and general assistance to the Accounts Manager.
After a period of time, the role may expand to include more human resources activities, assisting the HR Manager with administrative tasks and HR projects as necessary.
**Qualifications and Experience**
- Prior experience on a similar position
- Bac + 3 -Personnel Management or Office Management or equivalent level work experience in a relevant field, finance and Payroll knowledge highly appreciated.
- Capacity for taking initiative and responsibility.
- Organizational skills of a high order
- Communication skills of a high order in both English and French
- Confidentiality at a high level
**Selection Criteria**
A. Good financial knowledge, including the ability to maintain accurate financial records, manage supplier payments and to ensure they comply with relevant financial guidelines and policies.
B. Strong organisational skills and ability to achieve results whilst working to tight deadlines and managing competing priorities.
C. Proficiency with SAP (or other financial accounting/human resources system) and Microsoft Office suite, with intermediate or advanced level on MS Excel.
D. Ability to exercise good judgement when responding to enquiries and maintaining records, ensuring sensitive information is handled with discretion.
E. Ability to demonstrate excellent oral and written communication skills and the capability to liaise and deliver advice effectively across all levels of the organisation.
We are looking for someone with well-developed finance/payroll skills, who is also looking to expand their skillset into the HR domain.
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