Administrative Bookkeeper

We are looking for a detail-oriented and organized Administrative Bookkeeper to join our team and manage both financial and administrative responsibilities.

Accounts Payable (AP):

Process vendor invoices.

Ensure timely payments to suppliers.

Reconcile statements with vendor accounts.

Accounts Receivable (AR):

Issue invoices to clients or customers.

Track incoming payments and follow up on overdue accounts.

Record receipts and apply them to the correct accounts.

Bank Reconciliation:

Reconcile bank statements with the company's internal records.

Identify and resolve discrepancies.

Payroll Processing:

Calculate employee wages, including overtime, bonuses, and deductions.

Process payroll and ensure accurate payment distribution.

Handle payroll taxes and report to relevant authorities.

General Ledger Management:

Maintain accurate and up-to-date ledger entries.

Post journal entries for adjustments, accruals, and corrections.

Financial Reporting:

Prepare monthly, quarterly, and annual financial statements (e.g., balance sheets, income statements).

Assist in budget preparation and variance analysis.

- processing Accounts Payable, weekly AP checkrun onsite,

- assisting with processing of bi-weekly payroll,

- light administrative and HR duties,

- posting of weekly revenue journal entries using QBO Online,

- emails, correspondence, vendors communication such as email and credit applications, inquiries,

- assisting with accounting month end tasks, ad-hoc projects.

Skills Needed:

- Ability to multi-task and focus,

- Ability to work with numbers,

- Time management,

- 2+ years working with QuickBooks or similar software application.

- Candidates with prior HR experience may be given a priority.