Project Coordinator
il y a 4 semaines
As a key member of our team, the Project Coordinator will provide critical support to our project management group. This role involves a variety of tasks, including project coordination, administration, business development, project delivery, financial management, and client satisfaction.
Key Responsibilities:- Manage the project day-to-day, ensuring timely completion of tasks and projects.
- Work under the direct supervision of the Department Manager or Designate.
- Complete tasks assigned by the Project Manager to assist in project completion.
- Provide project coordination for multiple minor and major projects.
- Organize the preparation of project proposals, work breakdown structures, schedules, and budgets.
- Ensure accurate setup of projects in accounting software and project folders.
- Gather and submit client-required start-up documents.
- Attend project kick-off meetings and develop deliverable work-back schedules.
- Participate in and record accurate meeting minutes for regular project and client review meetings.
- Ensure schedule expectations are consistent between the project manager and client.
- Monitor project progress and prompt team members to meet deadlines.
- Track and report on-time delivery of assignments.
- Assist with presentation preparation and materials for design projects.
- Report client complaints.
- Review invoices from sub-consultants to ensure fees are within budget.
- Support the Project Manager in tracking project working hours, budget, plans, and money spent.
- Prepare project invoicing, including preparation of supportive reporting and forecasting.
- Monitor accounts receivable and work with accounting staff to follow up on outstanding accounts.
- Perform QC surveillance on projects and ensure QMS requirements are met.
- Review reports, specifications, and documents for adherence to quality and QMS/client standards.
- Monitor the completion of deliverable review and approval.
- Maintain familiarity with current techniques, codes, and standards.
- Participate in Quality Management project audits.
- Compile submission packages and forward to clients.
- Ensure client final acceptance is filed.
- Adhere to GGG's Quality Management System Policies and Procedures.
- Provide document management using Windows Explorer.
- Store, secure, revise, retrieve, and distribute electronic and hard copy documents.
- Process and control documents and drawings per established guidelines.
- Manage the flow of documents to and from parties.
- Maintain accurate revision control of documents.
- Respond to internal and external documentation requests.
- Assist in researching new systems, resources, and working practices to increase efficiency and profitability.
- Maintain accurate document control logs.
- Follow up with responsible parties to complete responses within agreed timelines.
- Ensure contractor deliverables are reviewed within noted timelines.
- Complete archiving of project information.
- Follow Greer Galloway required safety standards and guidelines.
- Follow Client required safety standards and guidelines.
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