Project Coordinator

il y a 4 semaines


Lyon, Auvergne-Rhône-Alpes, France The Greer Galloway Group Inc. Temps plein
Project Coordinator Job Description

As a key member of our team, the Project Coordinator will provide critical support to our project management group. This role involves a variety of tasks, including project coordination, administration, business development, project delivery, financial management, and client satisfaction.

Key Responsibilities:
  • Manage the project day-to-day, ensuring timely completion of tasks and projects.
  • Work under the direct supervision of the Department Manager or Designate.
  • Complete tasks assigned by the Project Manager to assist in project completion.
  • Provide project coordination for multiple minor and major projects.
  • Organize the preparation of project proposals, work breakdown structures, schedules, and budgets.
  • Ensure accurate setup of projects in accounting software and project folders.
  • Gather and submit client-required start-up documents.
  • Attend project kick-off meetings and develop deliverable work-back schedules.
  • Participate in and record accurate meeting minutes for regular project and client review meetings.
  • Ensure schedule expectations are consistent between the project manager and client.
  • Monitor project progress and prompt team members to meet deadlines.
  • Track and report on-time delivery of assignments.
  • Assist with presentation preparation and materials for design projects.
  • Report client complaints.
  • Review invoices from sub-consultants to ensure fees are within budget.
  • Support the Project Manager in tracking project working hours, budget, plans, and money spent.
  • Prepare project invoicing, including preparation of supportive reporting and forecasting.
  • Monitor accounts receivable and work with accounting staff to follow up on outstanding accounts.
  • Perform QC surveillance on projects and ensure QMS requirements are met.
  • Review reports, specifications, and documents for adherence to quality and QMS/client standards.
  • Monitor the completion of deliverable review and approval.
  • Maintain familiarity with current techniques, codes, and standards.
  • Participate in Quality Management project audits.
  • Compile submission packages and forward to clients.
  • Ensure client final acceptance is filed.
  • Adhere to GGG's Quality Management System Policies and Procedures.
  • Provide document management using Windows Explorer.
  • Store, secure, revise, retrieve, and distribute electronic and hard copy documents.
  • Process and control documents and drawings per established guidelines.
  • Manage the flow of documents to and from parties.
  • Maintain accurate revision control of documents.
  • Respond to internal and external documentation requests.
  • Assist in researching new systems, resources, and working practices to increase efficiency and profitability.
  • Maintain accurate document control logs.
  • Follow up with responsible parties to complete responses within agreed timelines.
  • Ensure contractor deliverables are reviewed within noted timelines.
  • Complete archiving of project information.
  • Follow Greer Galloway required safety standards and guidelines.
  • Follow Client required safety standards and guidelines.

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