Office Administrator
il y a 2 jours
LiuGong, a leading global construction machinery manufacturer, is seeking a highly organized and proactive Office Administrator to manage and support the operations of our representative office in Lyon, France.
The ideal candidate will be responsible for a wide range of administrative and office management tasks to ensure smooth daily operations and support for our team and the French dealer network.
Key Responsibilities:
- Oversee and manage office expenses, ensuring cost-effective solutions.
- Manage inventory and order office supplies and provisions as needed.
- Establish relationships with vendors and negotiate contracts for office supplies and services.
- Oversee the realization of sales contracts, ensuring all necessary documentation is completed and filed.
- Coordinate with the dealer, providing the retails and dealer inventory data monthly.
- Manage contracts related to office operations, including leases, insurance, service agreements, and vendor contracts.
- Ensure that all contracts are up-to-date and compliant with company policies.
- Monitor contract expiration dates and initiate renewals or renegotiations as necessary.
- Coordinate and manage the planning and payment of office utilities such as electricity, water, internet, and other services.
- Ensure timely payment of utility bills to avoid disruptions in office operations.
- Provide support for organizing dealer events, training sessions, and other activities.
- Ensure that the office environment is clean, safe, and well-maintained.
- Manage office layout and ensure optimal space utilization.
- Coordinate with IT support for the maintenance and troubleshooting of office equipment and systems.
- Ensure that all office equipment is in working order and arrange for repairs or replacements as needed.
- Ensure that the office complies with all health and safety regulations.
- Provide training and information to staff on health and safety procedures.
- Plan and coordinate office events, meetings, and conferences.
- Maintain employee records and support HR administrative tasks.
Requirements:
- High school diploma or equivalent required.
- 2+ years of experience in an administrative role.
- Excellent communication and organizational skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office and Google Suite.
- Ability to maintain confidentiality and handle sensitive information.
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