Executive Assistant
il y a 6 jours
Budget: 0
The Executive Assistant will play a central, high-impact role within the organization.
Calendar Management & Prioritization
- Ownership of a very dense CEO calendar (50+ meetings per week)
Active prioritization and arbitration:
assessing relevance and urgency,
- challenging unnecessary meetings,
protecting the CEO's time
Acting as a strategic filter, not a passive scheduler
Preparation & Structuring
Daily preparation of the CEO:
briefings,
- background documents,
key talking points and priorities
Translating ad hoc requests into clear actions:
signatures,
- follow-ups,
- task blocks to avoid anything falling through the cracks
Travel & International Coordination
- End-to-end coordination of travel between Europe and the US
- Smooth collaboration with US-based teams
- Flexibility around working hours when needed to cover US time zones (no expectation to work around the clock, but strong sense of urgency)
Internal & External Interface
- Acting as a key point of contact for the CEO internally
Interacting with:
investors,
- board members,
strategic partners and clients
Representing the CEO with professionalism, discretion and confidence
Key Challenges
- Rapidly understanding the CEO's real priorities and decision logic
- Operating in a highly dynamic, international environment
- Balancing availability with strong time protection
- Anticipating needs without over-escalation
- Building a seamless, trusted working relationship with a very busy founder
Profile & Criteria
Experience
- Senior profile, typically ~10+ years of experience
- Proven experience supporting a CEO or top executive
- Strong background in tech, startup or scale-up environments
International Exposure
- Comfortable working across multiple time zones
- Used to interacting with very senior stakeholders (investors, board members)
- Fluent / bilingual English is mandatory
- French is a plus, but not a strict requirement
Tools
Strong proficiency with:
Google Workspace,
- Slack,
Notion or similar productivity tools
Comfortable in a fully digital, tech-first environment
Core Skills & Traits
- Exceptional prioritization and judgment
- Strong critical thinking
- Absolute discretion and confidentiality
- Proactive, reliable, calm under pressure
- High emotional and relational intelligence
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