Executive Assistant

il y a 7 jours

Paris, Île-de-France Collective Temps plein

Budget: 0

The Executive Assistant will play a central, high-impact role within the organization.

Calendar Management & Prioritization

  • Ownership of a very dense CEO calendar (50+ meetings per week)

  • Active prioritization and arbitration:

  • assessing relevance and urgency,

  • challenging unnecessary meetings,

  • protecting the CEO's time

  • Acting as a strategic filter, not a passive scheduler

Preparation & Structuring

  • Daily preparation of the CEO:

  • briefings,

  • background documents,

  • key talking points and priorities

  • Translating ad hoc requests into clear actions:

  • signatures,

  • follow-ups,
  • task blocks to avoid anything falling through the cracks

Travel & International Coordination

  • End-to-end coordination of travel between Europe and the US
  • Smooth collaboration with US-based teams
  • Flexibility around working hours when needed to cover US time zones (no expectation to work around the clock, but strong sense of urgency)

Internal & External Interface

  • Acting as a key point of contact for the CEO internally

  • Interacting with:

  • investors,

  • board members,

  • strategic partners and clients

  • Representing the CEO with professionalism, discretion and confidence

Key Challenges

  • Rapidly understanding the CEO's real priorities and decision logic
  • Operating in a highly dynamic, international environment
  • Balancing availability with strong time protection
  • Anticipating needs without over-escalation
  • Building a seamless, trusted working relationship with a very busy founder

Profile & Criteria

Experience

  • Senior profile, typically ~10+ years of experience
  • Proven experience supporting a CEO or top executive
  • Strong background in tech, startup or scale-up environments

International Exposure

  • Comfortable working across multiple time zones
  • Used to interacting with very senior stakeholders (investors, board members)
  • Fluent / bilingual English is mandatory
  • French is a plus, but not a strict requirement

Tools

  • Strong proficiency with:

  • Google Workspace,

  • Slack,

  • Notion or similar productivity tools

  • Comfortable in a fully digital, tech-first environment

Core Skills & Traits

  • Exceptional prioritization and judgment
  • Strong critical thinking
  • Absolute discretion and confidentiality
  • Proactive, reliable, calm under pressure
  • High emotional and relational intelligence

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