HR Operations Specialist

Since 2014, Wiremind has positioned itself as a tech company transforming the world of transport and events with a 360° approach combining UX, software, and AI.

Our expertise lies primarily in optimizing and distributing our clients' capacity. We work on various projects such as ticket forecasting and pricing, 3D optimization of air freight or scraping competitor prices. Our applications are the preferred tool of companies such as SNCF, United Airlines, Qatar Airways or even PSG to visualize, analyze and optimize their capacity.

Dynamic and ambitious, we strive to maintain our technical DNA which is the engine of our success. The company, profitable and self-financed since its creation 10 years ago, is mainly composed of engineers and experts and currently supports the growth of our business model based on "software-as-a-service" solutions.

You'll join our HR team comprised of 4 people and structured around two pillars:

• Talent Acquisition, who focuses on talent attraction and hiring
• HR Operations, who focuses on the full HR scope during the employees' lifecycles.

You'll be joining at a pivotal moment, with the opportunity to strengthen our foundations and directly support the company's scaling journey as we have entered a phase of accelerated growth and internal structuring.

As our HR Operations Specialist, reporting to Jordane, our Head of HR, you will own operational excellence across core HR areas, from payroll support and employee administration to onboarding, office coordination, and compliance.

You'll also take part in transversal projects that strengthen our People foundations and prepare the company for the next stages of growth.

Your core missions will include:

HR Operations Management

• Coordinate onboarding processes end-to-end: update internal tracking tools, follow task lists, liaise with stakeholders, and complete HR-specific onboarding actions.
• Manage employment contracts, internship agreements, addendums, certificates, and administrative requests; track sick leaves and employee documentation.
• Maintain accurate and up-to-date employee records in our HRIS (Lucca).

Payroll Administration

• Prepare and submit monthly payroll variables for both of our entities.
• Review payroll outputs, identify discrepancies, and coordinate corrections when needed.
• Act as the main point of contact with our accounting firm on payroll-related topics.
• Support mandatory annual declarations (OPCO, AGEFIPH, and other regulatory requirements).

Office Management

• Support day-to-day office needs, manage equipment and suppliers, help create a positive workplace experience.

HR Projects

• Support the Head of HR on various projects related to compliance, new processes as well as Talent Management/Employee Development.

• Master's Degree in HR or Business school with HR major
• 1–3 years of experience in HR Operations, HR Administration, Payroll Support, or a similar HR role.
• Excellent organizational skills, attention to detail, and ability to handle confidential information with discretion.
• Comfortable working with HRIS tools (experience with Lucca is a plus), Notion and Google Workspace.
• Ability to prioritize effectively your tasks with a strong internal customer service mindset and drive to create a smooth employee experience.
• Native French speaker and fluent in English.
• Strong writing skills and ability to adapt your communication style with ease.
• A first experience in a startup or scale-up environment is a plus.

By joining us, you will integrate:

• A self-financed startup with a strong technical identity
• Beautiful 800 m² offices in the heart of Paris (Bd Poissonnière)
• Attractive remuneration indexed on performance
• A caring and stimulating team that encourages skills development through initiative and autonomy
• A learning environment with opportunities for evolution ‍

You will also benefit from:

• A hybrid policy: 2 days of remote work per week and the possibility to work occasionally from abroad
• A great company culture (monthly afterworks, regular meetings on technology and products, annual off-site seminars, team-building…)
• An annual budget for your IT equipment
• A partnership with the People & Baby network of inter-company nurseries to help with childcare for children aged 0 to 3

• A screening interview with Anne-Laure, our Senior Talent Acquisition Manager
• An interview with Jordane, the Hiring Manager
• A technical test or case study to be prepared
• A last interview at our offices to discuss your technical test or case study and meet with members of the team and our CEO

Wiremind is committed to equality of opportunity, diversity, and fairness. We encourage all candidates with the necessary experience to apply for our job offers.