Procurement Coordinator

The Offer

• Opportunity within a company with a solid track record of performance
• Flexible working options
• Opportunity to make a positive impact

The Job

Key Responsibilities:

Invoice Processing:

• Request, review and process pro forma invoices from suppliers in accordance with company policies.
• Compare pro forma invoices to purchase orders and warehouse receipts to ensure accuracy and compliance.

Documentation Support:

• Assist in the preparation and maintenance of three-way match documentation for all procurement transactions.
• Collaborate with the finance team to ensure all invoices are matched and discrepancies are resolved promptly.

Communication and Coordination:

• Liaise with vendors, the purchasing team, and warehouse staff to ensure smooth procurement operations.
• Support the Supply Chain team in tracking order status and delivery timelines.

Reporting and Analysis:

• Generate reports related to procurement activities, identifying any discrepancies or areas for improvement.
• Assist in maintaining accurate records of procurement transactions and related documentation.

Process Improvement:

• Participate in identifying opportunities for process improvements within the procurement and invoicing workflow.
• Contribute to the development and implementation of best practices in procurement coordination.

The Profile

Qualifications:

• Bachelor’s degree in Business Administration, Finance, or a related field preferred.
• Previous experience in procurement, finance, or supply chain management is an advantage.
• Strong attention to detail with excellent analytical and problem-solving skills.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and procurement software.
• Effective communication and interpersonal skills.
• Ability to work collaboratively in a team environment.

Technical Skills

1. Proficiency in Notion for project management, task organization, collaboration, and documentation.
2. Proficiency in Slack for effective communication, collaboration, and team coordination, including channel management, file sharing, and real-time messaging.
3. Proficiency in GSuite for productivity, document management, and collaboration, including Gmail, Google Drive, Google Docs, Sheets, and Slides.
4. Familiarity with Loom for creating and sharing video content, including screen recordings, tutorials, and presentations, to enhance communication and training within teams.
5. Familiarity with Fulfil.io (ERP) is a plus but not required.

Soft Skills

1. Strategic thinker with a data-driven approach to decision-making and problem-solving.
2. Ability to work in a fast-paced, high-growth environment while maintaining a high level of accuracy and attention to detail.
3. Strong collaboration skills, capable of working across departments and with external stakeholders.

The Employer

Our client crafts products made to last a lifetime through with simple, functional designs ready for anything and everything.