CDD - Coordinator Indian Affairs

Il y a 2 mois

Paris, France Richemont Temps plein

Cartier, whose name is synonymous with open-mindedness and curiosity, sees beauty in everything. Creativity, freedom and excellence are all central to its values. From jewelry and fine jewelry to watchmaking, accessories and perfumes : Cartier’s creations symbolize the fusion of exceptional savoir-faire and timelessness.

 

 

Coordinator India Affairs (CDD - Temporary contract)

 

Main Mission

 

Ensure a good functioning of the department of India Affairs, with a strong organizational support, establishing strong relationships with International departments, managing general administration and process for the department, managing high level external affairs events and VIP events and support for the team.

 

 

Key Responsabiltities 

 

Key Mission 1: Organizational support

  • Manage agenda of the Director India Affairs
  • Organize travels for the team: reservations of tickets, hotels, visas, planning
  • Manage integration and onboarding sessions of newcomers in the team, support in logistics, administration and ensuring a installation in office
  • Manage the general services (Office space organization, ordering of office supplies, furniture, equipments)
  • Ensure a good global functioning of the department

 

 Key Mission 2: Manage Administration, process and logistics

  • Be fluent with SAP vendor creation for partners management
  • Be fluent with Concur for expense claims of Director
  • Collection and submission of invoices and follow up with accounting to ensure timely payment
  • Have a strong experience in administrative and process with systems
  • Work on office space allocation of the department and coordination with teams

 

Key Mission 3: Budget monitoring

  • Monthly follow up of department budget and updates with tool
  • Follow up on building yearly budget for the department

 

 Key Mission 4 : Managing External affairs events, VIP visits and events for the team

  • Organize high level strategic VIP trips to India for top management (general coordination, build itinerary, coordinate with agency, hotels selection, experience selection, coordinating agenda with other departments & markets, networking meetings organization, ensure excellence in execution and operational excellence)
  • Manage logistics
  • Order and manage corporate gifts for VIP network
  • Manage high level VIP visits to Cartier of influential network and strategic partners: example organize visit of delegations, diplomats, ambassadors to discover cartier in collaboration with India affairs manager
  • Organize conferences and round-tables with external speakers in collaboration with India affairs manager
  • Manage visits of VIP, think tanks and key influencers of the Indian community in collaboration with India affairs manager
  • Organise events for team: celebrations, lunches, visits, seminars (selection of location, agencies, activities, animations, negotiate with agencies)

 

Key Mission 5 : Communication support for department

  • Sending newsletters and internal communication of the department within the Maison
  • Drafting posts on communication platforms (social media, yammer etc)
  • Build mailing lists
  • Preparation of communication to external affairs network- embassies, chamber of commerce, VIP external partners

 

 

Your Profile

 

Results and very service oriented, you have a track record of successful experiences as an Executive Assitant or a  oordinator role in an international company. 

Rigorous and people agile,  you're an expert of the Pack Office (Word, Excel, PowerPoint, Outlook).

 

Role based in Paris.

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