Accounting Assistant

At Oxford Instruments, we enable the world’s leading industrial companies and scientific research communities to image, analyse and manipulate materials down to the atomic and molecular level. At Plasma Technology, we provide tools for the engineering of micro- and nano-structures, with customers using our process solutions to research and produce materials and semiconductors vital for everything from medical devices and diagnostics, to electric cars and quantum computers.

About Us

Oxford Instruments plc is a leading provider of high technology products and services to the world's leading industrial companies and scientific research communities. Our core purpose is to support our customers to address some of the world's most pressing challenges, enabling a greener economy, increased connectivity, improved health and leaps in scientific understanding. We are proud to be recognised as the leaders in what we do and for the difference we make in the world.

The Opportunity

Oxford Instruments Srl. are looking for an Accounting Assistant to join our team on a part time basis (21h a week) based in Les Ulis, France. It is the job for someone who loves the variety and looks for the opportunities to develop. The duties of the Accounting Assistant will be to manage accounts payable and accounts receivable, as well as to support the Accountant in all required matters.

 About You

The Accounting Assistant will ideally have the following skills and attributes:

• Financial qualification, BTS Comptabilité/part qualification or relevant experience.
• Demonstrates the ability to manage workload in an organised manner and carry out tasks accurately.
• Evidence of good written and oral communication skills, good interpersonal skills for working with cross-functional departments.
• Solid knowledge of Word and Excel, knowledge of Navison would be an advantage.
• Good knowledge of French and English languages (spoken and written).
• Maintains a flexible attitude and approach to changing requirements and priorities.

Key Responsibilities

 Supplier accounting

• Enter Supplier invoices into Navision (Microsoft Dynamics)
• Seek approval of invoices from budget holders
• Payment of supplier invoices in a timely manner
• Monthly reconciliation of supplier statements
• Checking expense claims in Cleemy,ensuring these expenses are in line with company policy.
• Enter expense in Navision.
• Filing and archiving of invoices
• Raise payments for suppliers and employee expenses in the bank account.

Key Responsibilities

 Supplier accounting

• Enter Supplier invoices into Navision (Microsoft Dynamics)
• Seek approval of invoices from budget holders
• Payment of supplier invoices in a timely manner
• Monthly reconciliation of supplier statements
• Checking expense claims in Cleemy,ensuring these expenses are in line with company policy.
• Enter expense in Navision.
• Filing and archiving of invoices
• Raise payments for suppliers and employee expenses in the bank account.

Cash management

• Enter daily bank transactions / Daily review of the bank account ensuring entries are posted in Navision in a timely manner.
• Bank reconciliation.
• Manage payments and receipts of intercompany transactions.

Customer accounting

• Follow-up of unpaid customer invoices / Liaise closely with our customers to ensure invoices are paid in a timely manner. 
• Work with our sales teams to follow up on any invoice queries.
• Support the sales teams with any invoicing queries they may have.
• Statement of account.
• Prepare month end debtors listing with commentary on overdue invoices.

General accounting

• Participate Monthly and Annual closing.
• Work with the team in the UK for intercompany transactions
• Enter Cut-off
• Lettering of accounts

General

• Carry out any other tasks that may be reasonably requested by the Company.

All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability.

We encourage applications from people of all backgrounds and would ask you to get in touch if you are concerned about any barriers you feel you may be facing in your application process with us.

Note to recruitment agencies: Oxford Instruments operates a Preferred Supplier List, and we do not accept unsolicited agency CVs. Please do not forward candidate details in response to this advert, or to any Oxford Instruments employees or other company locations. Oxford Instruments is not responsible for any fees related to unsolicited CVs.