Payroll System Manager

Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The International Service for Remunerations and Pensions (www.sirp-isrp.org) is a Service committed to provide studies on remuneration and pension policies of International Civil Servants and to operate the administration of pensions for the Co-ordinated Organisations (OECD, NATO, the European Space Agency, the Council of Europe, the European Centre for Medium-Range Weather Forecasts and the European Organisation for the Exploitation of Meteorological Satellites) and other International Organisations. The ISRP also administers pension reserve funds for several International Organisations.

The ISRP is administratively attached to the OECD.

The ISRP is looking for a Payroll System Manager to operate with a high level of autonomy, provide technical leadership and manage a small team to provide and ensure the timely evolution of robust IT solutions to meet ISRP-specific business needs and associated user support. S/he will report directly to the Head of Service.

Job Description

Main Responsibilities

Technical

• Deliver, monitor, and ensure the technological evolution of secure, optimised and reliable IT solutions to meet ISRP-specific business requirements and manage optimal maintenance of existing applications. with a particular focus on ISRP payroll systems.
• Collaborate with client organisations to define database structures, screen layouts, data formats, and input/output flows.
• Plan, manage and implement the timely migration of existing applications to new platforms, parallel processing, and post-implementation reviews.
• Evaluate and implement commercial software packages as required, configuring, and ensuring their timely evolution to meet specific and evolving ISRP business requirements.
• Monitor and ensure optimal functioning of accounting solutions used for general accounting, monthly pay auditing by an outside firm, national/international electronic bank transfers and ISRP-specific IT applications.

Procedures and documentation

• Develop, implement, and document computer procedures and programs for automatic data input, ensuring optimal functioning, integrity, and security.
• Establish and periodically review procedures to ensure the availability, optimal functioning, integrity and security of application and related system software.
• Draft and maintain associated systems’ artefacts including operating procedures, data and workflows, user processes and system controls.
• Draft and maintain end-user documentation. Train users and assist them in the appropriate use of the applications. Follow up on problems encountered to ensure successful resolution, in liaison with the OECD IT Service staff and software suppliers as necessary.

Management, Reporting and Continuous Improvement

• Lead cross-functional collaboration to identify opportunities for innovation and continuous improvement in ISRP systems and processes.
• Manage a group of staff and/or external resources to deliver the work programme and encourage staff development.
• Conduct data-driven analysis to identify business needs, risks, and inefficiencies, proposing innovative solutions, and developing business cases for new projects including analysing their return on investment.
• Develop and maintain robust reporting mechanisms to track KPIs and measure the impact of implemented solutions.
• Drive a culture of continuous improvement by fostering collaboration and feedback mechanisms.
• Develop and implement contingency plans to mitigate risks and ensure business continuity in ISRP payroll operations.
• Participate in preparing Calls for Tender, assessing the technical components of bids, negotiating and drafting contracts as necessary and manage the level of service provided by external partners.

Qualifications

Ideal Candidate Profile

Academic Background

• Advanced university degree in information technology or a related discipline

Professional Background

• A minimum of five years’ proven relevant professional experience including delivery, monitoring, technological evolution, automation, and support of secure, optimised, and reliable administrative and financial IT solutions.
• Proven experience analysing complex information, identifying, and prioritising problems and risks, proposing risk-mitigation solutions to reduce operational risk, increase efficiency and customer service.
• Demonstrated strategic decision-making experience, including rigorous data analysis and experience transforming complex technical data into sharp, straightforward multi-channel content for audiences at all levels.
• Team and project management experience. Exposure to managing external service providers and conducting procurement processes, preferably in the Public Sector would be preferable.
• Proven ability to liaise effectively with senior stakeholders on critical issues. Proven experience demonstrating a collaborative mind-set, critical thinking, and strong communication and interpersonal skills.
• Experience succeeding in a multicultural environment and a matrix organisational structure would be preferable

Tools

• In-depth knowledge of HR ACCESS V9
• Good knowledge of modern programming languages, application development tools and project development methods (system programming: C, C++, Java, Python; framework Web: Symphony, Bootstrap);
• COBOL experience would be advantageous;
• MS 365 proficiency

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 2); Enable People (Level 2); Ethics and Integrity (Level 2); Collaboration and Horizontality (Level 3); Achieve Results (Level 3); Innovate and Embrace Change (Level 3).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Additional Information

Closing Date:

• This vacancy will be filled as soon as possible, and applications should reach us no later than midnight 15 July 2024 (CEST).

Contract Duration

• Two-year fixed term appointment, with the possibility of renewal.

What the OECD offers

• Depending on level of experience, monthly salary starts at 8,984.43 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Salary Information

• Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

Selection Process

For retained candidates, written tests are foreseen as soon as possible and panel interviews are planned for as soon as possible.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.