Catering Coordinator F&B

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.Endeavor is a global sports and entertainment company, home to the world's most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

The role

The Catering Coordinator F&B –will be part of the On Location F&B department. This role will be assisting in the coordination for the project planning, contract management, mobilisation, operational delivery, and demobilisation of catering services for the Official In-Venue Hospitality Programmes (IVH), Off-Venue Hospitality Programmes (OVH) and the Opening Cermonies (CER) across designated competition venues for the Paris 2024 Olympics and Paralympics.

The Catering Coordinator will be responsible for supporting the F&B department in implementing the catering order procedures in relation with the Order, Finance and Event Production departments, and liaise with all catering suppliers for order and invoicing verification administrative documentation.

During the planning phase, the Catering Coordinator will be also assisting coordinating

one or more catering contracts across multiple venues, while assisting with

development and implementation of the F&B strategy across all competition venues, as well as focusing in on one or more of the specific and specialist planning elements for the overall project.

During the Operational Phase, the role will evolve into an operational role and assisting managing the Catering Operation team at competition venue level with the site venue management of the hospitality catering operations, catering service providers and On Location venue team.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Procurement and Contract Management:

• Assist to set up and implement the catering order and downpayment system in accordance with the order and invoicing timeline agreed with the caterers.
• Assist to monitor and manage designated set catering budgets to ensure designated F&B Caterers and C&W Service Providers and other suppliers deliver scope within the pre-agreed budget.
• Assist with the gathering of knowledge and KPIS stemming from Paris 2024 planning activities and operations.
• Assist if necessary with finalization of product specifications, food and beverage menu concepts, staffing ratios and all related scope of works by product.
• Assist to monitor, coordinate and manage catering Service Provider's project planning deliverables and other pre-event obligations in line with the master project plan and department risk register.

Administrative

• Assist the senior members of the Catering and EPR department in the development and implementation of the catering working documents and deliverables
• Assist with the development of templates for knowledge management / KPIS related to the F&B orders and operations
• Liaise with catering supplier for order and invoice communication

Operational Planning:

• Work in partnership with the Senior members of the department and the Technical Operations team in FOH and BOH space allocations and planning, infrastructure, utilities and equipment layout design in terms of providing and delivering fully functional catering operational space.
• Develop a fundamental understanding of the hospitality products on sale and identify and recommend opportunities to enhance client experience through improved operational delivery.

Reporting:

• Assist to establish efficient order and invoicing reporting and management systems for On Location venue teams related to F&B and C&W suppliers

REQUIREMENTS

In order to perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

You Have These

• Bachelor's Degree, in Finance, Business, Hospitality Management, Sports Management, or a related field, or equivalent experience required. MBA in business or hospitality is a plus
• Minimum of 3 years of experience in controlling / order management, managing food and beverage service sales.
• Good knowledge of international and localised food and beverage cultures relating to hospitality services at large scale public events.
• Prior experience with large-scale events in France, a plus.
• Ability to coordinate operational teams composed of direct reports, multiple contractors and services suppliers in delivering high level hospitality programmes

We'd Love If You Also Have These

• Speak and write fluent business French; other languages encouraged
• Highly organized and process-oriented
• Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary
• Ability to multi-task and remain calm in high-pressure situations
• Strong communication, interpersonal, negotiation and conflict resolution skills
• Self-motivated, resourceful, and directed, requiring minimal supervision
• Good timekeeping and work ethic that is characterized by commitment, motivation, and energy
• Meticulous attention to detail
• Flexible in a constantly evolving environment with good proactive problem-solving skills
• Strong project management and time management skills
• Good administration and IT skills including Microsoft Office and Cloud based Programmes
• Strong verbal and written communications skills
• Excellent team leader and developer of junior management team
• Knowledge of | SharePoint | Smartsheets | Microsoft Teams
• Presently resides and/or is willing to relocate to Paris, France

Our Core Vales

As the leading experiences company in the world, we strive to be the most innovative and passionate — the best of the best. We uphold these values in our quest for excellence:

• Exceed all service expectations with our customers, our partners, and each other.
• Create value by enriching people's lives.
• Do the right thing and bring others along with us — always.
• Propel the power of diversity, in thought, team and experience.
• Partner to generate win-win solutions.
• Ignite and empower our team's entrepreneurial spirit.
• Exude respect and gratitude — treat others as you would want to be treated.

COMPENSATION

Competitive salary, commensurate with job position and experience.

On Location is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, age, national origin, disability, or genetic information.

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. Duties, obligations, and activities may change at any time with or without notice.

How We Work

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office a minimum of 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices. Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

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