Execution Project Manager H/F

POSITION IN THE ORGANISATION
The Execution Project Manager reports to the Head of Projects of the region/country.

TASKS AND RESPONSIBILITIES

1. Strategy, coordination, and reporting:
   - Propose project strategy and guidelines for project execution.
   - Create and implement project plans as a deployment of the project strategy with defined targets.
   - Manage the full end-to-end project execution scope, from the handover from Business Development until the handover to the Operation and Maintenance team.
   - Implement follow-up registers and deploy the standard KPI dashboard for project execution.
   - Promptly escalate any risk or issue that can damage the performance of projects.
   - Organise and lead kick-off meetings, monthly project reviews, and other meetings as required, carefully selecting the audience to avoid wasting time and resources.
   - Provide meaningful reporting so all parties to the projects are able to make optimum decisions.
2. Team and stakeholder management:
   - Lead multidisciplinary teams assigned to the projects (planner, engineers, site manager, procurement engineer, cost controller, quality engineer...).
   - Create resource plans, and work with the Head of Projects to resolve resource issues.
   - Promptly report any attitude or performance concerns on project team members.
   - Engage and motivate project team members.
   - Maintain an intensive relationship with key suppliers and contractors and a high level of collaboration.
   - Represent ENGIE's face to external companies and authorities, as applicable, displaying a professional image that contributes to a positive perception by external stakeholders.
3. HSE:
   - Responsible for the HSE performance of the assigned projects.
   - Lead by example, internalising HSE as a value and displaying an honest, caring attitude.
   - Develop a safety culture during the execution of the projects, both within the project team and contractors.
   - Ensure that HSE targets are achieved with zero lost time, injuries, or fatalities.
4. Quality:
   - Responsible for the quality performance of projects and the deployment of the Quality Management System.
   - Ensure that quality control processes are in place and reworks are minimised.
   - Lead non-conformance (NCR) management, ensuring that measures are taken to avoid repetition of mistakes.
   - Enforce progressive compilation of red-line documentation and quality records.
   - Organise project-specific training sessions with the project team, suppliers and contractors.
5. Planning:
   - Responsible for the scheduled performance of projects.
   - Coordinate with the project planner to implement schedule and progress procedures.
   - Ensure that the project master schedule has the quality required and is maintained up to date.
   - Ensure day-to-day direction and prioritisation of all activities and functions within the project scope.
   - Monitor critical and sub-critical paths closely and ensure that all major milestones are achieved on time, minimising impacts and getting re-baselining approvals.
   - Ensure high-quality and timely planning reporting and progress certificates.
6. Engineering:
   - Coordinate discipline engineering resources in accordance with the agreed communication protocol, delegating to an Engineering Coordinator when applicable.
   - Provide technical advice while respecting the fact that the technical responsibility lies with the engineering department.
   - Make sure that engineering documentation is issued and reviewed on time, in accordance with project needs.
   - Take actions to resolve technical clarification needs and issues.
   - Coordinate as necessary with the engineering discipline leads, alerting them of any delays or quality concerns.
7. Procurement and Contract Administration:
   - Work with the Procurement Engineer to issue RFQs, POs, and contracts in accordance with project needs.
   - Manage regular meetings with suppliers and contractors and organise ad-hoc meetings as applicable to facilitate resolution of issues and decision-making, issuing reliable and high-quality MOM.
   - Manage contractual correspondence, producing good quality and timely communications.
   - Manage variations and claims and, when authorised, negotiate agreements.
   - Perform contractual assessments, with a clear structure, statements based on contractual clauses and supporting contemporary records, as well as proper EOT/delay analysis.
   - Manage the closeout of contracts with fair and proper allocation of costs, minimising impact to the client.
8. Budget and risks:
   - Responsible for the estimation of execution costs and the cost performance of the project.
   - Execute the project as much as possible within budget, minimising impacts and getting overruns approvals.
   - Produce reliable Estimation At Completion (EAC) forecasts, promptly escalating any expected deviations.
   - Ensure high-quality and timely cost reporting, certification, and invoicing processes.
   - Identify and manage the project risks, setting mitigation plans in coordination with management.
9. Pre-execution and Post-execution support:
   - Contribute to defining the assumptions and execution strategy for the project during the development phase.
   - Support the O&M phase, managing punch lists and warranty claims with execution suppliers and contractors.

MAIN INTERFACES
The Execution Project Manager will interact with, among others:
- Project team members: Project Planners, Engineers, Site Managers, Procurement Engineers...
- Development Project Managers
- Suppliers and subcontractor leaders
- Operation & Maintenance Managers
- Industrialisation team (REX)

QUALIFICATION, COMPETENCE & EXPERIENCE

1. Degree and experience:
   - University degree in Engineering or equivalent technical background.
   - At least five years' experience in the project management of industrial projects (bioenergy, energy, chemicals, water/waste treatment) in an EPC organisation, preferably on an international scale.
   - Good understanding of engineering and construction processes, preferably construction site experience.
   - Experience coordinating multicultural teams, with preferably at least one period living abroad.
   - HSE and QA/QC training or experience.
2. Languages:
   - Ability to work in English and in the local language, interacting with international teams.
3. Skills:
   - Excellent communication and negotiation skills, being able to compromise and reach win-win agreements.
   - Good synthesising skills, being able to present complex issues effectively to allow good decision-making.
   - Excellent organisational, planning, and action plan management skills.
   - High sense of responsibility and accountability.
   - Able to manage by priority, handle a high workload, and cope with stress.
   - A high degree of awareness of HSE, quality, costs, and schedule, with the ability to find the right balance.
   - Initiative skills, with a result-oriented drive and a never give up attitude.
   - Strong leadership skills, being able to motivate and align different stakeholders towards a common objective.
   - Good delegation skills, being able to set priorities and support/coach team members.
   - Proactive problem-solving attitude and ability to provide value-added improvement suggestions.
   - Able to establish positive relations with colleagues and different stakeholders.
   - High sense of teamwork and cultural sensitivity.
   - Knowledge of management methodologies and tools.
   - Computer skills in project management tools (MS Excel, MS Project, PowerBi, BIM/PLM/ERP...).