Proposal Assistants Manager
il y a 19 heures
About Technip Energies
At Technip Energies, we believe in a better tomorrow, and we believe we can make tomorrow better. With approximately 16,000 talented women and men, we are a global and leading engineering and technology company, with a clear vision to accelerate the energy transition. Designing and delivering added-value energy solutions is what we do.
If youre seeking to shape the future by driving the energy transition to a low-carbon future, wed like to offer you not only a job, but an inspiring journey in a truly global environment where you team up to break boundaries thanks to the innovation, creativity and pioneer spirit, which drive our team. We are currently seeking within Paris Operating Center (POC) a Proposal assistants Manager to manage our team of Proposal Assistants, who are supporting the preparation of our tendering activities. This position reports to the POC Head of Tendering & Proposals.
This position is a good fit for candidates looking for responsibilities within POC tendering activities and who wish to widen their spectrum of skills after past experiences on project execution. Such a role allows to interface with a large spectrum of stakeholders within T.EN organization, with some of our Clients, in a multi-technology and multicultural environment.
About the Job
The objectives as Proposals Assistants Manager are to manage & coordinate the team of Proposals Assistants and organize the secretarial and administrative activities for supporting the Proposals Preparation. It translates in supporting and assisting Proposal Managers in secretarial/logistic tasks and bid package preparation, while contributing to the Tendering and Proposals digitalization program.
The position allows to oversee a team of 4 to 5 Proposal assistants who participate in developing a wide variety of proposals, in all the segments where our company invests (conventional oil & gas, decarbonized energy, non-carbon energy).
Job description
Your main responsibilities will be to (but not limited to) :
Primary Activities :
- Ensures administrative and logistics support to Proposals Directors, Managers and Engineers,
- Coordinates mobilization of proposals assistants on the various proposals to be prepared:
- Manages the resources and workload of the Proposals Assistants, with proper resource mobilization on the Proposals, leave management
- In liaise with the Paris Operating Center Head of Tendering & Proposals as well as the Head of Services Proposals, maintains the adequate resources of the team by selecting / hiring / mobilizing additional contracted external personnel in the Proposal assistants team,
- Ensures quality of work / activities performed by of the Proposals Assistants (e.g. typing / formatting activities, archiving, etc ...) in the course of Proposal preparation and after
- Participates in the bids preparation as assistant whenever required,
- Coordinates Tendering Assistant & Gate Coordinator activities,
- Liaises with IT Department and Archives Department for regular archiving of past Proposals, for both soft and hard versions.
- Coordinates with Project Assistants Lead in case of multiple Proposals with a dedicated task force.
- Contributes to the deployment and use of Xait digital proposal editing tool over Paris Operating Center, Paris Cluster and over other T.EN Operating Centers. Performs Xait Training for Department newcomers.
- Support the Head of Tendering & Proposals and dedicated Cost Controller in the management of the Proposal codes and budget
Regarding his/her team, the Proposal assistant Manager
- Manages staff (schedules, leave,...) reporting to her/him,
- Ensures an efficient allocation of appropriate tasks according people skills and experience,
- Detects and develops talent by ensuring appropriate means & action plans,
- Coaches and develops team autonomy and competencies, and ensures continuity/sustainability of the team with anticipation of his/her adequate succession,
- Leads objectives and performance appraisal reviews and career reviews for his/her team, as well as identify training requirements
- Maintains full Employee Engagement / motivation and mobilizes the team towards a common objective,
- Takes care of employee well-being,
About You
Wed love to hear from you if your profile meets the following essential requirements:
- A minimum of 12-15 years industry experience (including tendering)
- Past experience of team direct management is a plus
- Proficiency in English and mastery of advanced MS Office
- Recognized interpersonal and communication skills
- Follow through on commitments and meet deadlines, being available at time of proposal preparation finalization
- Ability to multi-task and manage multiple priorities in a fast-paced work environment
The position will expect from the candidate to:
- Have a good management of stress and time, as the position requires to follow multiple tender opportunities simultaneously with large variety of tasks requirements
- Show good management skills
- Demonstrate full autonomy in day-to-day work organization,
- Demonstrate resilience, as despite the level of efforts conceded, all proposals do not end up in a success
As an equal opportunity employer Technip Energies considers only qualified applicants without regard to colour, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.
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