Documentalist [26005]

Company DescriptionHE Space is a successful international space company, specialised in providing managed services and human resources to the international space sector for over 40 years. We hire space experts all over Europe across the whole spectrum of space-related activities, from engineering to science, software development, operations, marketing, finance and administration. Our employees contribute towards a wide range of groundbreaking space programmes including Galileo and Copernicus, ExoMars, Iris2, ESA BASS, ESA GSPT, LISA Pathfinder, Euclid, the Ariane and Vega launchers as well as the International Space Station. HE Space has joined forces with CS Group and Sopra Steria to lead the engineering and digital space market in Europe and to provide highly skilled consulting. We are passionate about people and invest in you to support the development of the European space industry. Job DescriptionReceive incoming deliveries, including:Transfer of files from data sources such SFTP, physical support media or shared drives to work areasCheck the received files against the NAV CADM rules and document verification checklistsIdentify non compliances to the applicable CADM rules for the contract and interface with the sender to correct the filesCheck if the documents received contain Export Control information or other specific NTK restriction(s) and apply their specific proceduresUpload the documents to the Unclassified Eclipse taking into account the project the documents belong to and if the documents contain Export Controlled and/or or other specific NTK restriction.Fill the metadata in Eclipse for each uploaded fileIdentification or creation of target areas for final repository of files, including folders and logical groups (collection, libraries, etc)Transfer of selected files to shared drives, SharePoint and alikeModification of meta-data as corrective measure if requiredModification of Service Provider input sheets, e.g. wrong text or XML deliveredModification of meta-data in Eclipse as requiredGeneration and update of records for NAV unclassified documentation flow tracking systemPrepare and return DN Reception Confirmation messages (also called countersignatures) to sendersFiling incoming deliveries, including:Identify deficiencies in received DPs and take action with sendersUpdate the DP tracking list with actual statusEscalate issues to responsible CM for further resolution if necessaryFile upload, update or deletion from target repositoriesArchiving activities, including:General health and consistency check of repositories in the EclipseTransfer of selected files to shared drives, SharePoint or applications alikeTransfer of physical media (HDD/CD/DVD/USB) to dedicated storage areasPrepare the DNs for outgoing deliveries,Send notification emails announcing the delivery,Identify and check the documents required for the delivery,Identify if files contain Export Controlled information or other specific NTK restriction(s) and apply the procedures for delivering such information (i.e. use and approved encryption tool and send the password using different communication means)Record the status of the deliveryPerform the physical transfer of the filesFollow-up the countersigned DN,Manage access to external parties for reviewsPrepare the required collections in the Eclipse eRID toolProvide access to the eRID tool based on the provided access list- Outgoing deliveries, including:Prepare and support reviews in Eclipse, includingPrepare and maintain a database for all received deliveries in physical media (e.g. CD, DVDs, hard disks, etc.)Create requests for new ECLIPSE users and removal of obsolete accountsManage NAV ECLIPSE user privileges and assignments to different projectsMonitor access of NAV usersMonitor ECLIPSE user level performanceCreate new or modify existing ECLIPSE templates and define required metadataCreate and maintain document package (DP) ECLIPSE upload sheetsManage access to PL2 and PRS folders in EclipseMaintain the access list to shared folders with externalsRequests creation of SFTP accounts.QualificationsBachelor’s degree in a relevant field;2–5 years in document control, configuration management, or similar roles;Experience is Document Management Systems (DMS):Experience with ECLIPSE is desirable or similar systems (e.g., SharePoint, Teamcenter).Knowledge of SFTP, shared drives, and secure file transfer protocols.Ability to create, modify, and validate metadata according to project standards.Understanding of ITAR/EAR or equivalent export control regulations.Familiarity with XML, PDF/A, and CADM rules (e.g., NAV CADM [AD-8 to AD-12]).Skills in organizing logical structures (collections, libraries).CADM Rules & Procedures:Ability to check compliance and identify non-conformances.Quality Assurance:Experience with document verification checklists.Security Protocols:Handling of restricted or classified data securely.Attention to Detail: Critical for metadata accuracy and compliance checks.Communication Skills: To interface with senders and escalate issues.Organizational Skills: Managing multiple deliveries and repositories.Problem-Solving: Corrective actions for non-compliant documentation.Previous experience in aerospace, defense, or large technical projects is highly desirable.Additional InformationThis job is located in Toulouse, France.If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Michaela Stevenson, by clicking on the button “Apply for this job” quoting job DE-HP-26004. An exciting and dynamic international working environment awaits youLast apply date: 30/1/2026Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles. Employeur inclusif et engagé, notre société œuvre chaque jour pour lutter contre toute forme de discrimination et favoriser un environnement de travail respectueux. C’est pourquoi, attachés à la mixité et à la diversité, nous encourageons toutes les candidatures et tous les profils.https://www.soprasteria.fr/nous-connaitre/nos-engagements