Executive Assistant

Parent Sector : Secretariat of the Governing Bodies (GBS)Duty Station : ParisJob Family : Management / Audit / OversightType of contract : Fixed TermDuration of contract : 2 years, renewableRecruitment open to : Internal and external candidatesApplication Deadline (Midnight Paris Time) : 24-FEB-2025UNESCO Core Values : Commitment to the Organization, Integrity, Respect for Diversity, ProfessionalismThe Secretariat of the Governing Bodies (GBS) brings together the Secretariats of the General Conference (SCG) and of the Executive Board (SCX) in a combined structure that ensures a common management and supervision structure for greater synergies between the two. The General Conference is UNESCO's primary decision-making body, determining the policies and main lines of work of the Organization. The Executive Board assures overall management of the Organization, examining the programme and budget, and is responsible for implementation of the programme adopted by the General Conference.Under the overall responsibility of the Director of the Governing Bodies (DIR / GBS), the Assistant Secretary of the General Conference leads the dedicated structure responsible for ensuring the efficient functioning of the General Conference. Acting as the deputy to the Secretary of the Governing Bodies, the Assistant Secretary supports and complements the Secretary's work across all functions. This role is pivotal in maintaining seamless coordination and communication with Member States, the President of the General Conference, and members of the management team. A key member of the GBS managerial team, the Assistant Secretary ensures effective organization and smooth execution of General Conference sessions, addressing procedural, administrative, and strategic needs. In addition, he/she provides critical support to the Secretary of the Governing Bodies and the Assistant Secretary of the Executive Board, stepping in as needed to ensure continuity and high-level oversight.Key Responsibilities:Preparation of the General Conference sessions:Advise and make recommendations to the Secretary on all political and technical aspects of the organization of the session of the General Conference.Establish the provisional agenda of the session for the approval of the Executive Board.Prepare the organization of the work of the session for the Director-General's approval.Establish the timetable for preparation of session documents.Formulate recommendations on the selection and appointment of Secretaries and staff seconded to GBS.Ensure the respect of statutory deadlines for submission of documents.Coordinate the treatment of Draft Resolutions.Supervise and coordinate with Member States the inscription of Heads of Delegation to the General Policy Debate.Supervise the content and updates of General Conference information tools.Preparation of the Executive Board sessions:Support the Secretary and the Assistant Secretary of the Executive Board as requested.Post-Session Responsibilities:Establish Volume 1 of the Acts of the General Conference and an updated version of the Basic Texts of the Organization.Coordinate follow-up on Resolutions adopted by the General Conference.During Sessions:Ensure effective planning and management of the overall organization of the session.Supervise the organization of elections and represent the Director-General at meetings.Coordinate the work of the Secretariats of the Commissions and Committees of the Conference.Between Sessions:Prepare and ensure the Secretariat of between-sessions meetings.Provide information to Member States and ensure public presentations.COMPETENCIES (Core / Managerial)CommunicationAccountabilityInnovationKnowledge sharing and continuous improvementPlanning and organizingResults focusTeamworkProfessionalismBuilding partnershipsDriving and managing changeMaking quality decisionsLeading and empowering othersManaging performanceStrategic thinkingREQUIRED QUALIFICATIONSEducation:Advanced university degree in social and human sciences, political science, international relations, or a related discipline.Work Experience:Minimum 10 years of progressively responsible relevant professional experience in management and/or international relations.Experience in dealing with intergovernmental organs within the United Nations system.Experience in assessment of risks related to legal issues.Knowledge of the Organization's mandate and Rules of Procedure.Leadership capacity and strong analytical capabilities.Excellent interpersonal and communication skills.Languages:Excellent knowledge of English or French and good knowledge of the other language.DESIRABLE QUALIFICATIONSKnowledge of the Organization; its Constitution and methods of work.Knowledge in the administration and management of financial and human resources.BENEFITS AND ENTITLEMENTSUNESCO's salaries consist of a basic salary and other benefits which may include: 30 days annual leave, family allowance, medical insurance, pension plan, etc.The approximate annual starting salary for this post is 145,773 US $.
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