Project Contract Administrator
il y a 2 semaines
Req ID:406380
Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide
**Project Contract Administrator (H/F)**
Under the direct supervision of the Project Contract Manager (PrCM), the Project Contract Administrator (PrCA) is responsible for the preparation and the follow up of project events and contributes to the overall contract management of a project as part of Project Team.
**Key accountabilities**:
- Comply with and ensure conformance by Alstom and Project stakeholders to CCIM (Contracts, Claims and Insurance Management) document, and alerts PrCM/PM if non-conformance is observed, as per the requirements of the CCIM.
- Prepare with PrCM, the Contract Summary.
- Support PrCM in building Contract Management Strategy Plan (CMSP) and organizing the Contract Management Day
- Contribute to data collection and manages collected data in order to sustain correspondence and document/justify Alstom positions.
- Participates with the preparation of data and provides document management and basic level analysis for the negotiation of claims and counterclaims.
- Keep records related to compliance with all contractual requirements (performance, delivery dates, quantity ).
- Participate and assist PrCM with the correspondence management by analyzing incoming correspondence, preparing (standalone) some Project correspondence, finalizing and verifying formatting of Project Correspondence and reviewing outgoing correspondence.
- Manages with the PrCM, the closure all correspondence (incoming and outgoing) and maintains correspondence logs to facilitate KPI reporting.
- Establish and maintains a common, central document management system(s) for project(s) to which she/he is assigned.
- Assist with the collection of all of the necessary elements for the preparation of the commercial proposals of the variation orders and prepare, with appropriate input from project and other internal sources, the first draft for PrCM/PM/CD review.
- May provide leadership, coaching, training, and mentoring to other Project Contract Administrators.
- May organize and lead Project Contract Administrators to ensure cross-project coverage.
- Create and maintain consistent and uniform contract administration tools across multiple projects for existing and new projects.
- Provide general administrative support for the project core team which includes but is not limited to the recording and distribution of project team meeting minutes and action items, scheduling of meetings and travel arrangements.
- Alert systematically PrCM of any event preventing a smooth running of the project.
- Other duties as assigned by PrCM in support of successful project execution.
**Educational Requirements**
Associates degree or higher
English (mandatory)
Expert in MS Office, with high level proficiency including Word, PowerPoint and Excel required
**Competencies & Skills**
- Strong ability to effectively and diplomatically communicate cross-functionally.
- Strong ability to work in a team environment and build both internal and external relationships.
- Visio experience a plus.
- Extensive document management experience on mid-large size projects is desirable.
- Experience with Aconex and/or alternate document management software a plus.
Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?
**Equal opportunity statement**:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.
**Job Type**:Experienced
**Job Segment**:Document Management, Administrative Assistant, Technology, Administrative
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