Executive Assistant

Executive Assistant - Quality & Purchasing**Date**:Aug 27, 2024

**Location**: Sainte Julie, Auvergne-Rhône-Alpes, FR

**Company**:OP Mobility

Hungry for challenges? Join a group with innovation at its heart and contribute to the automotive revolution

OPmobility is a world-leading provider of innovative solutions for a unique, safer and more sustainable mobility experience. Innovation-driven since its creation, the Group develops and produces intelligent exterior systems, customized complex modules, lighting systems, clean energy systems and electrification solutions for all mobility companies. With a €11.4 billion economic revenue in 2023, a global network of 152 plants and 40 R&D centers, OPmobility relies on its 40,300 employees to meet the challenges of transforming mobility.

By adding intelligent functions, lighting & sensors etc and by extending the scope of what is possible in terms of design, OPmobility is making cars safer, smarter and more stylish. Body panels are now packed with technologies that improve the driver experience, safety and vehicle appearance. The result? An elegant car that will, in time, be made largely from bio-sourced or recycled materials.

Our ambition? Provide automakers with cutting-edge equipment and solutions to develop tomorrow’s clean and connected car.

**Missions**
The quality & purchasing professional is responsible for facilitating the efficient functioning of the services by coordinating agendas, transmitting and consolidating information according to the required formats and ensuring the performance of administrative tasks in an optimized manner
- Management of the schedule of VPs and directors of one or more departments: planning routines, organizing appointments, coordinating agendas, rescheduling when necessary
- Preparation of meetings: formalization and distribution of the agenda, invitations, minutes
- Organization of events: coordination of agendas, search for suppliers / adapted internal or external services, logístical organization (room reservations, equipment, etc.)
- Consolidation and formalization of information or records of decisions (numerical data / presentations, etc.), establishment of reports / summaries, communication or training materials, ensures recording, traceability and archiving, dissemination to interested parties
- Communication: Mailing list management, briefing notes, updates
- Reception and integration of new arrivals and management of departures: coordination and implementation of access settings, provision of working resources, facilitation and organization of integration, etc.
- Organization and optimization of travel
- Placing and receiving orders
- Follow-up of budget items related to finance
- Support for the coordination of event sites

**Profile**

Training : Bac +2 or +3, in administration or management / marketing / communication or other
Experience : Executive or VP Assistant in the industrial sector
Competencies
- Confidentiality
- Anticipate needs, requests
- Excellent mastery of computer tools (Word, Excel, Power Point, Outlook, MS365)
- Fluency in French and English (German or Spanish would be a plus)
- Synthetic and multicultural communication
- Responsiveness, adaptability, flexibility, autonomy, dynamism, team spirit
- Initiative
- Excellent organization, rigor
- Listening skills, good interpersonal skills and networking