Faculty Assistant

**INSEAD **brings together people, cultures and ideas from around the world to educate leaders who transform business and society. As a mission-driven school, INSEAD focuses on three values: open, rigorous, and entrepreneurial. Founded on a commitment to innovation in management education, INSEAD was the first international business school, introduced the first one-year MBA, pioneered company specific executive education, and has developed a unique fully integrated multi-continent campus structure. Today, no more than 10% of the incoming MBA class comes from one country - we truly are the Business School for the World.
We are currently looking for a **Faculty Assistant **to join the Faculty department in our **Fontainebleau **campus. This is a temporary, permanent contract until September 2023.
A Faculty Assistant is responsible for providing a quality administrative and technical support to a group of professors, facilitating their teaching and research. S/he autonomously completes specific work requirements for the faculty members, whilst reporting for administrative matters to the Area Manager. S/he must organise and complete a high volume of work and reconcile conflicting demands, prioritising varied and often last minute requests and ensuring that all deadlines are respected.
**The job holder will be responsible for the following critical tasks**:
**1. Course Administration**
- Work collaboratively with Faculty, anticipating all course requirements.
- Interact with speakers, tutors, teaching assistants and graders.
- Compile and verify the course package.
- Submit the materials for copyright permission/clearance using an online tool.
- Liaise with the Printshop, IT, Multimedia and Campus services teams.
- Organise logistics for simulations, quizzes and exercises.
- Create and update course websites; manage online polls/surveys.
- Liaise with the Degree Program Teams for the smooth running of the exam logistics.
- Compile, verify and enter the grades into the system with the utmost accountability and confidentiality.

**2. Office Administration**
- Organise meetings, video and conference calls with both internal and external parties.
- Coordinate travel arrangements for teaching, conferences and other trip purposes: visas, passports and travel plans.
- Request on/off-campus conference budgets.
- Filter, process and follow-up on Faculty professional expenses.
- Design, update and proofread documents.
- Handle multiple, complex agendas.
- Translate letters and/or short non-technical documents occasionally (Europe Campus only).
- Contribute to the Faculty Evaluation Committee administrative process.

**3. Research**
- Assist in research, data-mining and information compilation.
- Format research documents: cases, papers, and books.
- Create and update databases, surveys and bibliographies.
- Proofread and edit the format of the articles according to journal guidelines.
- Coordinate with Research Assistant(s)/Co-Author(s) for meetings, trips and expenses.

**4. Additional responsibilities**
- Area Seminars: organise the guest speaker(s) visits, responsible for logistics (IT, multimedia, room booking, campus services, catering and travel arrangements)
- On-campus conferences and events.
- New Faculty: ensure integration
- Coordination between the Faculty members and the EDP team (client manager(s) and programme coordinator(s).
- Prepare and send recommendation letters for graduating PhD students.
- 3 - 5 years in a similar experience
- Technical university diploma (2 years) or an administrative degree
- Excellent level of English, fluent in French
- Excellent organisation skills and attention to detail
- Highly flexible and adaptable with strong interpersonal and communication skills
- Sense of initiative and pro-activeness
- Ability to prioritise, set and meet deadlines
- Excellent team spirit and player, with ability to work autonomously
- Excellent computer skillsL' **INSEAD **rassemble des personnes, des cultures et des idées du monde entier pour former des leaders qui transforment les entreprises et la société. En tant qu'école à mission, l'INSEAD se concentre sur trois valeurs : ouverture, rigueur et esprit d'entreprise. Fondée sur un engagement en faveur de l'innovation dans l'enseignement du management, l'INSEAD a été la première école de commerce internationale, a introduit le premier MBA d'un an, a été le pionnier de l'enseignement exécutif spécifique aux entreprises et a développé une structure unique de campus multi continentaux entièrement intégrés. Aujourd'hui, pas plus de 10% de la classe MBA entrante ne provient d'un seul pays - nous sommes véritablement l'école de commerce du monde.
Nous recherchons actuellement un **Assistant de Faculté (H/F) **pour rejoindre le département Faculté sur notre campus de **Fontainebleau **. Il s'agit d'un contrat à durée déterminée à temps plein, jusqu'à septembre 2023.
L'Assistant(e) est chargé(e) de fournir un soutien administr