Ace Advisor

**DEPARTMENT**: Academic Affairs

**CATEGORY**: C1

**SUPERVISOR**: Director of Career Development ACE or any other supervisor designed by the President.

**POSITION OVERVIEW**

The principal responsibilities of this position are to advise students on building a career trajectory; acquiring and identifying transferable, marketable skills; and preparing to enter the world of work.

ACE advisors with a career focus to work in tandem with ACE advisors with an academic focus to build links with students, faculty, and the departments, with the career-focus advisors working with students to discover the range of discipline-oriented professional trajectories and to develop professional skills both inside and outside the classroom.

They work with faculty and the departments to transform their contacts within the field into internship and work opportunities for students by helping build and maintain employer networks. Flexibility is crucial to this position, as is the ability to work well within a team, to function independently, and to demonstrate diplomacy while dealing with a range of stakeholders. ACE team members supply support to other ACE staff as required by the cyclical nature of the academic year.

Note that these are shared roles: duties and tasks listed below will be distributed across ACE Advisors - no one advisor does it all Rather, ACE advisors with a career focus will be responsible for taking a percentage of the career, internship, GPS, and relationship-building responsibilities.

The ACE Advisor - Career Focus Level 2 role is for someone with a proven track record in all the skill areas detailed below and, after an initial training period, can function completely autonomously.

**RESPONSIBILITIES**

General career advising, exploration, and coaching:

- Works with students who seek support in exploring career pathway possibilities that link their academic, co-curricular and past professional experiences and interests.
- Assists students in preparing and implementing their internship and job searches by leading workshops, group coaching sessions, and individual student appointments.
- Support’s students in the preparation of resumes and cover letters in English and French, interview preparation, job and internship search tactics, etc. Maintains and shares knowledge on trends and best practices in recruiting in France, Europe, the US, and other parts of the world; use of social media for job seeking and the latest developments in resume writing; and maintain presence in professional networks.
- Manages career services offerings to alumni, meets with alumni both in person and online to offer career counseling services.

Internship Program coordination:

- Oversees the Internship and Career Advising Assistant in processing students’ internship registrations.
- Liaises with other offices as appropriate concerning interns’ graduation dates, GPA and overload issues, internship dates for enrollment certificates, carte de séjour and visa issues, tuition payments, health and other insurance issues.
- Implements internship approval process and registers approved internships via CAMs or other student data management system.
- Ensures faculty, students and host companies have access to accurate information through creation and revision of all aspects of internship information.
- Coordinates with faculty readers and department chairs/program directors regarding academic approvals for internships.
- Compiles internship assignments and processes internship grades, follows up on and finalizes outstanding internship grades.
- Contributes to the maintenance, creation (when applicable), and dissemination of internship academic policies.
- Tracks incoming and on-going internships through the online platform (Basecamp), as well as any subsequent maintenance of the processes used within the platform.
- Responsible for the registration and reporting of on-campus AUP internships.
- Responsible for maintenance of all internship-related processes on the online platform (Basecamp).
- Interfaces with internship host companies to issue convention de stage paperwork.
- When necessary, acts to resolve any issues concerning AUP student internships within host organization.
- Tracks internship registrations and maintains statistics for assessment purposes; working with other members of ACE, contributes to building yearly assessment report for the unit.

Global Professional Skills (GPS) Program coaching and advising:

- Leads or co-leads GPS workshops and group sessions relevant to the GPS program.
- Advises students who participate in the GPS program.
- Contributes to the development of new and existing GPS program elements and organization of the GPS Panel Presentations.Building professional relationships and opportunities:

- Actively collaborates with AUP Outreach and Advancement team to deliver the AUP Global Mentoring Program.
- Contributes to overseeing AUP job & internship database and the eventual upgrade of the da