Aces Financial and Contracts Management Specialist
il y a 4 semaines
Result of Service
- Priority partners are recruited to join and remain well informed and bought-in to ACES with meaningful contributions of cash and/or in-kind support for its continued growth.
- ACES funds are well utilized to carry out project activities and meet deliverables within the pre-approved parameters set out by the donor/s.
- Capacity development around fund management is delivered for the ACES team.
Work Location
Remote in Rwanda
Expected duration
6 months
**Responsibilities**:
An expert consultant is needed in Rwanda to facilitate the financial resources planning, mobilizing, reporting and analysis for the project development, implementation and delivery of critical milestones across core collaborators of the Africa Centre of Excellence for Sustainable Cooling and Cold Chain (ACES), working alongside UNEP’s existing in-country ACES staff. The Centre was established in 2020 by the Governments of Rwanda (GoR) and the United Kingdom (UK), U4E, the Centre for Sustainable Cooling, and a range of academic institutions. The University of Rwanda (UR) is the host of the Centre headquarters and has designated team and facilities, infrastructure, and land at its Rubirizi Campus in Kigali.
The ACES Financial and Contracts Management Specialist will be responsible to the ACES’ Director and will be a key role member of the ACES Management Team (AMT) with responsibility for effectively coordinating and integrating administrative, financial, contractual
and funding support functions.
Core details
1.1 Explain the requirement for a consultant/individual contractor including the reference to the work programme
A. Financial Resources Management and Financial Analysis
- Undertake comprehensive financial planning and analysis, oversight and control of resources managed under the ACES project to ensure delivery of priority activities and deliverables, enabling timely and quality execution across organizations.
- Facilitate the planning, monitoring of execution, reporting and expenditure control of the financial resources under the ACES project funds in accordance with UNEP rules and regulations.
- Coordinate the timely preparation of financial statements and expenditure reports for ACES according to the requirements of donor agencies and formal agreements with project partners (e.g. Project Cooperation Agreement with UNEP).
- Advise ACES team on decisions related to the ACES finances
- Review and identify errors in the financial statements and ensure that correction of errors is done and minimized.
B. Contracts
- Monitor and review bilateral partner agreements in regard to legal clauses on financial matters with a view to guiding on financial execution within the grant.
- Help draft, process through to signature, monitor, and ensure compliance of Memorandums of Understanding (MoUs) and other non-binding agreements with partners
C. Secure funding and in-kind support
- Support identification of funding opportunities and help secure in-kind support for priority areas identified by the ACES team (equipment, facilities, expertise, data, land, etc.) from interested collaborators.
D. Funding and Overall Programmatic Execution
- Provide diagnostic assessment of ongoing funds and provide advice on strategy, governance, grants model, turn around as may be required.
- Support the Director in ensuring that the strategic and operational planning, management and monitoring of ACES’ finances are sound; and financial resources are deployed in ways that are aligned with the Centre strategic aims and objectives.
- Facilitate the procurement process for the renovations and new construction of ACES facilities on-site at the headquarters campus (particularly the Demonstration Hall) and remotely for ACES SPOKES to successful delivery.
- Develop operational procedures for fund management, including designing and establishing systems, tools and mechanisms to improve fund management.
- Support the ACES team to track ongoing negotiations with industry partners and map existing and potential resources.
- Support ACES team to develop a business plan based on ACES short and long-term plans and its financial projections.
- Coordinate paperwork and provide compliance suport with protocols for importantation of equipment, including reviewing Customs protocols and tax implications well in advance to avoid delays once equipment is arriving in-country
E. Knowledge building and sharing
- Build capacity and create understanding and capacities around fund management for the ACES team.
- Identify and synthesize lessons learnt and best practices in the area of work.
- Actively promote a knowledge-sharing and learning culture within the project team and multi-country projects.
Qualifications/special skills
Advanced University Degree in Finance, Economics, Business Administration, or other relevant discipline is required. A Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of an Advanced Un
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