Associate, Finance and Operations

il y a 3 semaines

Paris, France Business for Social Responsibility Temps plein

We are proud to say that we have a team of some of the most talented and motivated people working on sustainability in our global offices in Copenhagen, Guangzhou, Hong Kong, London, New York, Paris, San Francisco, Shanghai, Singapore, Tokyo, and Washington, D.C.

RISE is a new collaboration, founded by BSR’s HERproject, CARE, ILO-IFC Better Work, and Gap Inc’s P.A.C.E program, focused on accelerating and expanding gender equality and women’s empowerment across global supply chains, through the delivery of proven interventions and greater cross-sector collaboration. Its mission is to empower women workers, embed gender equality in business practice and catalyze systems change with an initial focus on the apparel, footwear and home sectors.

RISE will be hosted by BSR with a longer-term intention of becoming an independent not-for-profit entity.

BSR is a global nonprofit organization that works with its network of more than 300 member companies to build a just and sustainable world. From its offices in Asia, Europe, and North America, BSR develops sustainable business strategies and solutions through consulting, research, and cross-sector collaboration. Visit bsr.org for more information about BSR’s more than 25 years of leadership in sustainability.

**Position Overview**:
The Finance and Operations Coordinator is responsible for maintaining the finance and operations administrative processes of RISE. This role oversees the processing of contracts and finances payments, supporting financial planning and reporting, and managing the operational and program data for RISE projects.

The role includes the following specific responsibilities. These may evolve as RISE is established:

- **Financial administration and processes. **Ensuring that invoices are requested, submitted, and processed across all countries and work programs where RISE operates. Coordinating and checking on payment status, and raising purchase orders, as required.
- **Financial planning and reporting. **The Finance and Operations Coordinator will support the Associate Director, Business and Operations in routine financial budgeting and reporting processes. This includes running monthly spend reports, supporting the annual budgeting and quarterly re-forecasting processes.
- **Operational and program data. **The Finance and Operations Coordinator will manage key operational tasks, including but not limited to:

- Workplace program enrolment process - manage the enrolment of new workplace programs, and work directly with country teams to update project costs and project data.
- Manage workplace program database, including RISE member requests around workplace program reach and implementation, and conduct regular data uploads.
- Support the RISE Impact Portal - this includes data management, technical partner management, and account management of our program database.
- Manage contact lists including events and newsletter registrations, and website requests.
- Other types of data management as per needs (requesting, analysing, and cleaning data, and uploading and maintaining project database).
- **Project administration and Contract management. **The Finance and Operations Coordinator will support the Associate Director, Business Partnerships and the Country Managers on managing the process of onboarding new members and projects. As well as maintaining the contracts database, updating and reviewing contracts, requesting signatures, and supporting negotiations and seeking legal advice as needed.
- **Ad hoc team support. **Support wider team on coordination or administrative tasks as and when required.

**Qualifications**:

- Previous experience in a finance and/or operational administrative role.
- Previous experience in database and contacts management.
- Numerate with strong attention to detail.
- IT proficiency, experience working with finance systems and contract databases, Salesforce prefferable.
- Strong administration skills, and knowledge of Microsoft Office, particularly Excel.
- Strong communication and interpersonal skills, and ability to work across teams effectively.
- Strong organizational skills and ability to juggle multiple projects and deadlines.
- High degree of fluency in English (written and oral).
- Self-motivated, proactive with a capacity to work and thrive in a growing, fast-paced environment.
- High ethical standards and commitment to BSR core values of leadership, respect and integrity.
- Any offer of employment is conditional upon the successful completion of a background check.

**Diversity**:
BSR is committed to Diversity, Equity, and Inclusion. As a global organization, BSR strives to represent a culmination of different perspectives, backgrounds, cultures, and ideas. BSR encourages employees to be themselves and share their unique stories, as these initiatives foster a global environment of creativity, forward thinking, and open-mindedness. These values drive the innovative work of our staff and support BSR

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