Senior Administrative Specialist for Data Protection

Il y a 2 mois

Strasbourg, France Vector Synergy Temps plein

**Location**:
Strasbourg, France

**Security Clearance**:
Valid EU Secret or in progress

**Working conditions**:
~ 60% working from the office & 40% working remotely from home (close proximity), eu-Lisa’s offices: (1) Rue Jean Sapidus, 67400 Illkirch-Graffenstaden and 2) Rue de la faisanderie, 67200 Strasbourg,

**Introduction**:
eu-LISA is the Agency of the European Union (EU) established to provide a long-term solution for the operational management of large-scale IT systems, which are essential instruments in the implementation of the asylum, border management and migration policies of the EU. The Agency’s core mission is to be dedicated to continuously add value to Member States, supporting through technology their efforts for a safer Europe. To support eu-LISA’s core administrative functions, non-ICT consultancy services are necessary to ensure the provision of deliverables in support of activities carried out by the Agency to ensure governance, planification, business continuity and internal control towards the execution of its mandate.

The present technical specifications address needs for support services related to administrative tasks concerning the work in the data protection area.

**Skills, knowledge, experience required**:

- A Bachelor’s Degree (3 years of university studies) in the field;
- Minimum 5 years’ relevant professional experience, of which minimum 4 years’ experience in legal, procurement or data protection sector;
- Excellent usage of MS Office Suite, in particular MS Excel;
- Ability to:

- Work under pressure and respond to changes in a rapidly evolving work environment;
- Exercise professional discretion in a highly confidential work environment;
- Cooperate smoothly in the multicultural environment;
- Proven strong level of personal integrity;
- Supportive and helpful personality, with cooperative and service-oriented attitude;
- Good communication and interpersonal skills;
- Fluency in English language (level C1);
**Nice to have**:

- Good level of French language (level B2 or higher);
**Duties/role**:

- Prepare documents such as reports, notes, letters, presentations and minutes of meetings, coordination and management of document flows (use of Ares - record management platform and SharePoint);
- Coordinate the flow of work in liaison with team members, Units and Departments involved, as well as with external parties;
- Keep the agenda, organize and coordinate appointments, meetings for the units and departments (use of MS Office);
- Participate in planning and organizational work;
- Assisting in legal, organizational or IT matters related to data protection Regulation (EU) 2018/1725;
- Maintain the update and correctness of the following Registers in accordance with Regulation (EU) 2018/1725
- Register of Records
- Register of Data Breaches
- Register of Transfers
- Register of Processor
- Provide assistance in the preparation of records of processing activities, in accordance with Article 31 (2) of Regulation (EU) 2018/1725
- Provide input to reports related to eu-LISA, incl. action plans for EDPS recommendation;
- Organize and participation in events, workshops and training and awareness sessions related to Data Protection;
- Provide support to tasks related to communication of data protection information.

VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań - Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,

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