Finance and Administrative Officer

il y a 3 semaines

Paris, France UNESCO Temps plein

OVERVIEW

**Post Number**: CI 018

**Grade**: P-3

**Parent Sector**: Communication and Information Sector (CI)

**Duty Station**: Paris

**Job Family**: Administration

**Type of contract**: Fixed Term

**Duration of contract**: 2 years, renewable

**Application Deadline (Midnight Paris Time)**: 15-MAR-2023

**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST
The Communication and Information Sector’s mission is to promote freedom of expression, media development and media literate societies, and to build knowledge societies through fostering universal access to information, innovation for sustainable development and the preservation of documentary heritage. (The role of this vacant position does not include responsibility for UNESCO's wider external communications, which is managed by the Division for Communications and Public Engagement.)

Under the overall authority of the Assistant Director-General for Communication and Information (ADG/CI) and a functional reporting line to the Assistant Director-General for Administration and Management (ADG/ADM), the Finance and Administrative Officer reports to the Assistant Director-General for Communication and Information (ADG/CI) in managing the Finance and Operations of the whole sector, and manages the Administrative Unit.

His/her mission is to facilitate the execution of activities/programmes and operations of the CI Sector, with full respect of UNESCO rules and procedures in the field of Finance, Budget, Human Resources and Office Management. The Finance and Administrative Officer manages a team of support staff and provides expertise, guidance and problem solving on all cases in its fields of competence. He/she keeps full coordination with central services and keeps ADG/ADM well informed.

General Accountabilities

Advise and support ADG/CI and CI Management, including Chief CI/EO and CI Directors, on the overall management and administration of the Sector on strategic planning of the programme, administration, budget, financial and human resources matters.
Ensure compliance with UNESCO policies, rules, regulations and procedures in terms of budget, financial and human resources,
Provide regular and ad hoc budget, financial and human resources information to Senior Management of the Sector to support informed decision-making.
Participate, through user feedbacks, in the development of budget, financial and human resources policies and procedures.
Draft correspondence and internal procedural directives relating to budgetary, financial, human resources and administration matters.
Maintain proper inventory, filing and recording systems.
Ensure that the assets of the Sector are safeguarded at all times.
Direct the Finance and Administrative Unit of the Sector and the Finance and Administrative staff and supervise staff as required.

Long Description
Budget Accountabilities

Advise ADG/CI and CI Managers and initiate the conception of the outline of the budget of the Sector and plan, prepare, coordinate and consolidate the budget preparation in close collaboration with BSP (C/4, C/5, extra budgetary programme and work plans), the Executive Office and provide all relevant information required.
Assist and advise ADG/CI and Managers in budget execution and monitoring for Regular Budget and extra-budgetary resources in close collaboration with BSP and BFM: administer day to day budgetary issues within the Sector, ensure the appropriate budgetary control, validate and process requests made to BFM for allotments and funds transfers, and provide relevant information requested.
Ensure, in close collaboration with BSP and BFM, that the budget data is adequately and timely entered in the appropriate management Systems for the Sector concerned, and that budgetary transactions are in compliance with regulations, rules, policies and procedures.
Ensure, when necessary, the appropriate communication/training to CI managers on budgetary principles, methodologies, rules and procedures.
May suggest to BSP and BFM new budgetary procedures and systems having regards to specific requirements of the office, when appropriate, and ensure their implementation when they have been approved.

Long Description
Financial Accountabilities

In line with the Organizations' policy, direct the establishment and implementation of adequate internal controls to ensure the integrity of financial transactions.
Ensure the Sector's financial resources are fully and properly accounted for and that internal control systems are adequate and functioning.
Monitor and advise ADG/CI and Management on the financial status of projects and programmes (including funds confirmed but not yet available for expenditure; funds available for expenditure and funds already spent).
Act as Certifying Officer ensuring that financial transactions are in compliance with regulations, rules, policies and procedures.
In line with the O

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