Executive Assistant

We’re searching for an Executive Assistant & Office Coordinator.

As an** Executive Assistant & Office Coordinator (M/W)**, your challenge is responsible for assistance of the Heads of KMD Brands in Europe in the fulfilment of their support role to the European business. Provide key administrative support to all Heads of KMD Brands in Europe in the administration department, specifically the KMD Brands President, the Legal&HR Manager and the VP Finance.

**Main Purposes and Major Challenges of the Role**:
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**1. Assist the KMD Brands President in Time Management & general administrative support**
- Manage the calendar of the Europe KMD Brands President on a week by week basis
- Assist with the travel planning of the Europe KMD Brands President, inclusive of flights,accommodation, travel expenses, credit cards and agenda’s
- Assist with the management of mail and the drafting of presentations
- Provide general executive assistance to the Heads of KMD Brands in Europe and other managers in administration where required

**2. Meetings Co-ordination and Organisation**
- Play lead role in organizing the logistics of meetings, inclusive of times, agenda’s, accommodation and travel arrangements.
- Work with the receptionist in collaboration with the Marketing department in the coordination of the sales meetings
- Responsible for the collation of meeting materials from relevant executives or managers responsible for meeting material preparations, as well as agenda’s

**3. Human Resources Assistance**
- Play key administrative role in Company ESG/HSW initiatives, specifically record and archive bulletins, coordinate the following of actions, take and issue minutes. Enact OH&S action plans as delegated
- Assist the HR Manager on onboarding of new staff. Maintain work experience schedules and induction coordination within the Company
- Liaise with the different services to ensure new staff has the relevant working material available upon the first day

**4. Office Administration**
- Assist the VP Finance in the car fleet management, mobile phones fleet management, sustainability reporting and other administrative support with third parties
- Coordinate with our insurers for annual information and insurance claims
- Maintain comms/meetings room and areas cleanliness at all times; ensure supervision of the cleaning external services company
- Work closely with the Service Agent to ensure maintenance of material and premises are made in due time

**Qualification, qualities & experience requirements**:

- Confidential and professional approach
- Advanced Microsoft word and Powerpoint skills
- Strong communication and administrative skills
- Confident decision making

**Specificities**:
Permanent contract
Position located in Soorts-Hossegor
- KMD Brands_
- is committed to a diverse, equitable and inclusive workplace._

Submit your CV here and join us.

Taggué comme : administrative, retail