Office Administrator

As the OFFICE ADMINISTRATOR, you are responsible for keeping the office running smoothly, creating a good atmosphere and making colleagues, customers, partners and guests feel at home. You should be an accessible, welcoming individual, who thrives in building rapport. Due to the nature of the role, this position should be present and visible in the office.

**Responsibilities**:
Administrative Support:

- Responds to inquiries from clients, customers, and visitors.
- Maintain, organize, and retain electronic and physical files such as office lease contracts for Lille office.
- Provide general admin and onboarding support and preparation of welcome packs for new hires.

Procurement
- Purchasing of daily lunch, office supplies, equipment, and furniture for the Lille office.
- Liaise with vendors and suppliers for procurement needs.

Office Management
- Ensure that health and safety measures and other compliance needs for Lille Office are met.
- Arrange and coordinate internal and external office meetings, conferences, meet-ups, including social events.
- Coordinate office maintenance and repairs.
- Ensure that the office is compliant with the government health and safety requirements.

Financial Tasks
- Process invoices for payments.
- Expense tracking management.
- Maintain accurate records of office expenses and come up with monthly and year end report.
- Reconcile financial records and collaborate with Finance in Zoho HQ when needed.
- Manages budgets for lunch, office expenses and events

**Benefits**:

- Supportive and inclusive work environment
- Supplementary Health Insurance
- MacBook, mobile and paid SIM
- A vibrant international environment
- Opportunity to work with a global team and contribute to the growth of a leading technology company

Join Zoho Corporation Europe today and be part of a company that is revolutionising the way businesses operate. Together, let's shape the future of business software