Team Assistant

Il y a 7 mois

Paris, France Adevinta Group Temps plein

Global Teams France

Paris, France

Media Production / People & Comms / Administrative

Full-time
**Job Description**:
Additional Information
Company Description

**Becoming team assistant at Adevinta means**:
Joining a dynamic team of executive assistants,
Enriching contacts with the Executive committee and leadership teams as well as hundreds of colleagues across the company,
Planning hundreds of meetings, events, travels, with your colleagues in France and the rest of the world,
Not a minute to get bored

Are you hard-working, autonomous and proactive and demonstrate impeccable people skills? Then join an innovative company, where you can contribute your ideas and showcase your coordination skills: we are waiting for you

**Your missions**:
Attached to the CEO & CFO assistant, and working alongside the rest of the assistants team, the executive committee and their direct reports, you will be required to:
Manage and prioritize highly complex schedules;
Performs administrative tasks such as managing internal & external correspondance;
Organize and plan meetings and conference calls (coordinate availability, invite attendees, compile agenda, gather pre-reads, etc.);
Welcome visitors in person for F2F meetings;
Manage expenses and purchases for your executives;
Organize and manage logistics for travels in France and abroad for members of the executive committee and their reports accompanying them (booking tickets, hotels, taxis, etc.);
Plan and organize internal events in coordination with support teams (room/venue booking, catering, equipment, etc.)
Be a point of contact for our >5000 Adevintan colleagues, the dozens of entities and for external interlocutors from all across the world;
Work on and improve processes to facilitate exchanges and collaboration with our administrative and support teams;
Support assistants and executives in order to ensure the smooth execution of their missions;
And a variety of other tasks not listed here

**Profil required**:
English proficiency;
Proficient with Google Workspace and/or Microsoft Office;
Previous experience as executive assistant, event planning, logistics or project management;
Ability to analyze with good speaking and writing skills;
Interest in new technologies, digital, start-ups, ecology, collaborative economy;
Organized, rigorous and synthetic mind; ability to prioritize;
Proactive and initiative minded, availability of various skills;
Flexible and available, with an ability to adapt to the tasks assigned in a fast-paced and constantly changing environment.

Essential for the position

Autonomous but team player
Discreet, conscientious, friendly
Organized and good resistance to stress

**Devenir team assistant chez Adevinta c’est**:
Rejoindre une équipe d’assistant(e)s de direction dynamique;
Des contacts enrichissants auprès du comité exécutif, du top management et du reste de collaborateurs du groupe;
Des centaines de réunions, événement et voyages à organiser avec ses collègues en France et dans le monde;
Des dizaines d’interactions par téléphone, par mail ou par messagerie interne tous les jours et parfois en même temps.
Pas une minute pour s’ennuyer

**Description du poste**:
Vous aimez le travail bien fait, faites preuve de proactivité avec de réelles qualités humaines? Rejoignez une entreprise innovante, où vous pourrez proposer vos idées et mettre en avant vos talents de coordination : nous vous attendons

**Vos missions**:
Rattaché(e) à l’assistante exécutive du CEO et du CFO et en collaboration avec le pôle des assistantes de direction, le comité de direction et de manière transversale pour les équipes qui leur reportent, vous serez en charge de:
Gestion de l‘emploi du temps et hiérarchisation des priorités dans des agendas hyper complexes;
Assistanat administratif, gestion du courrier interne & externe;
Organisation et préparation de réunions et conférences calls;
Accueil physique et téléphonique;
Gestion des notes de frais et factures;
Organisation & logistique autour des déplacements en France et à l’étrangers des membres du comité exécutif & d’équipes les accompagnant (réservation de billets, d'hôtels, taxis, etc.);
Planification et organisation d’évènements internes et coordination avec les services supports (réservation de salles, traiteurs, matériel, etc.)
Interface avec l’ensemble des équipes du groupe Adevinta ( >5000 salariés), de ses 16 filiales et relations avec les interlocuteurs externes;
Conception et mise en place de processus pour faciliter les échanges et de la collaboration avec les équipes administratives/support (juridique, RH, finance, CDG, communication, etc.);
Accompagner les membres du comex afin de faciliter l’exécution de leurs missions.
Et de nombreuses autres tâches non listées ici...

**Profil requis**:
Anglais courant;
Expérience souhaitée dans l’assistanat, l’administratif, l’organisation d’événements, la logistique ou la ges

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