Oliver Wyman
Il y a 2 mois
Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across nearly 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.
**Do you want to work in a stimulating, international environment for a global leader consulting company?** **We are currently looking for an Executive Assistant with fluent English and French to provide remote executive administrative support from our Paris Office.**
**The Opportunity**:
Reporting to the Local EA Manager, you will provide executive level administrative support to 3 Partners. The position is based in Paris within a regular 38hr contract/week.
**Key Responsibilities**:
**Daily administration (60%)**
- Maintain diaries for Partners, scheduling internal and external meetings, conference calls, video conferences, communicating with clients and infrastructure staff as appropriate.
- Coordinate travel and accommodation, book cars, rail tickets, etc.
- Prepare letters, proposals and other documents
- Prepare monthly timesheets and expense reports for each assigned Partner and Principal.
- Assist with greeting clients, booking and setting up meeting rooms and organizing catering.
- Assist in organization of Partner files and offices.
- Assist the Marketing Department with the coordination of customized mailings.
**Client development (30%)**
- Understand Partner’s key client and sales goals and support them by:
- Maintain list of contacts and business activities in address book and CRM database.
- Track and maintain sales activity/pipeline (e.g. who we have called upon, how far the discussions have progressed, what we have promised by when, and follow-up with Partners as necessary).
- Proactively spot clients that haven't been called upon and/or who need follow-up; arrange meetings accordingly.
- Coordinate travel efficiently by grouping client meetings where possible ("you're in Madrid to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months").
- Develop excellent rapport with client assistants to further develop the client relationship.
- Execute requested follow-up calls for client mailings.
- Become familiar with the Practice themes and Oliver Wyman ‘products’ to develop confidence in setting up meetings with clients.
**Team Support (10%)**
- Provide coverage for EAs when out of the office to ensure seamless support to Partners.
- Provide short-term coverage for Partners who may be in the midst of an EA assignment transition or who are new to the Firm.
- Provide training and support to new EAs.
- Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team.
**Experience required**:
- Minimum of three years’ experience working in an administrative or customer service position.
- Experience in management consultancy, financial services, and/or a similar professional services industry a plus.
- Fluency in **English** and **French.**
**What do we expect?**
- Strong service focus - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
- Excellent verbal and written communication skills and able to deal with people at all levels across a multicultural environment.
- Poise and judgment.
- Ability to maintain and respect confidentiality.
- Proactive team player who has experience of and has enjoyed working as part of a team. Willing to offer assistance when there is down time.
- Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description.
- Self-starter, quick study, confidence and ability to work with little guidance.
- Ability to take constructive feedback in stride and incorporate feedback quickly.
- Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment.
- Methodical, organized, excellent attention to detail and stickler for accuracy.
- Flexible attitude, hard-working and results driven.
- Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.
**Technical skills**:
- Good Word, PowerPoint and Excel skills.
- Working knowledge of Outlook, a plus.
- Knowledge of CRM systems (Microsoft Dynamics), a plus
- Touch typing speed of 50-60 wpm. A formal typing qualification would be useful, but not a necessity.
**What we can offer you**:
- Full time job contract with an attractive compensation package (including year-end financial bonus).
- Selection of benefits (e.g. private health care, insurance, flexible compensation plan, saving plan, etc.).
- Opportunity for professional growth in a stable, global company.
- Access to mentoring and training programs.
- Inclusive culture with Employee Resources Groups
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