Project Assistant for Department P&o

il y a 3 semaines

Paris, France Subsea 7 Temps plein

**Organisation**

**Position**

Project Assistant for Department P&O

**Vacancy ref**

81618

**Based in**

Paris (Suresnes)

**Business area**

Subsea & Conventional

**Contract type**

Staff

**Closing date**

19/06/2023

Vacancy information

At Subsea 7, we take pride in being recognized globally as a leader across the Energy Industry. For 5 decades our people have delivered over 1,000 projects in all water depths across our energy hubs and we continue to do so, adapting and evolving in an ever-changing world. Our success and sustainability are only made possible by continuing to develop our assets and technology through innovation and collaboration, and importantly through the development and diversity of our people who every day ‘Make Incredible things Happen’ At Subsea 7.

The AMEC Projects & Operations (P&O) Department Assistant reports to the Lead project Assistant. She / He will be supporting all P&O functions defined as follows: Project Manager pool, Operations, Fabrications, Contract, Project Control. All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.

KEY RESPONSIBILITIES
- Liaise with internal and external stakeholders; visa agents, Departments teams to ensure that timescales are possible for visas to progress.
- Ensure all the important documents, i.e. passport, are kept safe and returned to personnel,
- Where applicable ensure timely renewal of visas for countries.
- Ensure Visa processes are continually updated with the latest requirements.
- Providing comprehensive administrative support to each P&O functions and their dedicated team.
- Organize set up of new starters and leavers including management of distribution lists.
- Organize special events such as team building, workshops, and internal inductions.
- Arrange/attend meetings: room bookings, invitations, refreshments, preparation of documents and agendas, equipment set-up, minutes, action tracking, as required.
- Assisting with expenses as and when required via SAP Concur.
- IT Requests and troubleshooting for the Team. Cover similar work as and when required including holiday cover for the pool of Admins.

PROFESSIONAL QUALIFICATIONS & EXPERIENCE
- More than 10 years relevant experience.
- Proven relevant experience.
- Proactive, flexible with a can-do attitude.
- Effective Communication.
- Good proficiency in written and spoken English.
- Creates agendas and takes meeting notes.
- Proficient with Microsoft Office Programs.
- Strong Prioritization and Organization Skills.
- Ability to Handle Confidential Information and work without supervision.

PERSONAL SKILLS
- Strong analytical skills
- Creative problem solving - able to suggest and develop new methods and ways of working
- Sound communication skills - able to communicate ideas and results to various stakeholders both in written reports and in meetings, presentations etc.
- The ability to work in a team as well as individually with a minimum of supervision
- The ability to organize and prioritize own work and as such have responsibility for discrete work packages ongoing simultaneously

OUR OFFER

We are an Equal Opportunity Employer. We are committed in creating a diverse workforce and look to offer an exciting and excellent international career opportunities as you develop your skills and aspirations.

Along with a range of employment benefits, career development opportunities (mentoring and development programmes) and a flexible working environment, our employees can also further enhance their work-life balance through our Remote Working Policy and wellbeing through a Medical Private Plan and a Wellbeing support initiatives.

Join Us

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