Event Coordinator

IntroAre you experienced in service and eager to assist at regularly scheduled networking events for high-level executives in Lyon? If so, this job might be just right for youEvent InformationWhat? Networking events with approximately 10–20 high-ranking executives from medium and large companies, in a relaxed atmosphere with good food and drinks.When? 1 time a month, Wednesday or Thursday from 6:30 PM to 11:00 PM. You should be able to attend all meetups. The dates are set at least 3 months in advance. Start Date is February 2025.Where? In fine dining restaurants in the city center of Lyon.Time CommitmentExpect a total time investment of about 7–8 hours per event, including:1 hour of preparation4 hours at the event1–2 hours of follow-upCompensationThe compensation is a flat rate of €170 per meetup, plus €20 to cover smaller expenses such as printing and travel costs. You should be able to provide us with invoices.About SAWOOSAWOO is a young, dynamic company based in Munich with a 15-person team working primarily remotely. Our team is spread across 6 different nations. We build and operate communities for decision-makers in medium and large companies, helping them through collaborative learning and networking to tackle challenges and develop personally and professionally. We organize both physical and virtual networking events, conferences, podcasts, and other networking opportunities for community members. Additionally, we run websites, as well as LinkedIn and WhatsApp channels, where we publish custom content, such as posts, newsletters, and blog entries, and connect community members. Members of our communities include executives from renowned companies such as Bosch, Mercedes, Porsche, Lufthansa, BMW, Airbus, Amazon, Siemens, and many others. Our goal is to welcome two million active members to our communities by 2034.Our Clients IncludePwC, Bitkom, H&Z Consulting, EGYM Wellpass, and EMERAM Capital.Impressions From Our MeetupsLEADERS IN CONSULTING | Munich, London & CologneProcurement Initiative | London & CologneTech Insurance Leaders | New YorkCyber Insurance Leaders | LondonSUSTAINX | Munich & HamburgCheck out our website for more details. Use a search engine → SAWOO GmbH.Your tasksYour TaskYou are responsible for the preparation, execution, and follow-up of our regularly scheduled meetups.PreparationPrint and prepare name tags and questionnaires for the participants, as well as other materials for the meetup host.Bring other smaller items, such as pens and clipboards.Memorize the participants' names so you can personally greet them upon arrival.During The MeetupMake minor preparations of the event venue and finalize arrangements with the meetup host and venue staff before guests arrive.Warmly welcome guests and hand out name tags.Check off and fill in the participant list.Ensure that the service staff provides guests with food and drinks or actively ask guests for their drink preferences.Support the meetup host with all matters during the event.Take photos of the event for social media.Film the introduction round so that we can connect participants based on their stated challenges and experiences after the event.Ensure that the agenda set by the meetup host is followed.Ensure that guests fill out an exit questionnaire before leaving the meetup and collect these forms.Follow-Up On The Evening Of The EventFill out a small personal questionnaire to provide us with feedback about the event.Update the participant list with the challenges mentioned during the introduction round and the participants’ experiences (supported by the video recording).Ensure that the participant list is complete and correctly filled out.Upload the participant list along with all questionnaires, photos, and videos.Your GoalsAbove & Beyond Guest Experience: We provide first-class service to ensure an unforgettable experience at our meetups. We exceed the expectations of our community members and focus on the little details, as they ultimately make a difference.Meticulous Work Style: You pay great attention to detail in the preparation and follow-up of events. Specifically, you ensure that we receive the participant list, questionnaires, photos, and videos in their entirety and on the evening of the event.Proactive Communication: You communicate proactively if you have feedback or suggestions, or if a mishap occurs. Only by doing so can we continue to improve.Your profileYou have at least 2 years of experience in upscale hospitality (preferably in reception or service) or gastronomy, and you know what excellent service entails.You interact confidently and professionally with international guests and executives.Your English is on native speaker level.You are fully committed, proactive, and eager to take initiative.You are reliable and pay great attention to detail in the preparation and follow-up of the meetups.You are open to feedback and new ideas.BenefitsCompetitive compensation of €190 per meetup.Reliable planning, as meetup dates are established at least 3 months in advance.Direct contact with high-ranking decision-makers from renowned companies, gaining insights into their thinking, actions, and challenges.Exciting insights into current trends and challenges across various industries.Development of organizational and communication skills, as well as experience in event management.OutroFor more information, insights, and our company values, visit our website. Use a search engine → SAWOO GmbH.Apply now with your CV in German or English, and let’s create something great together.Attention: Applications in other languages, such as French, will not be considered.Get notified about new Event Coordinator jobs in Lyon, Auvergne-Rhône-Alpes, France.Lyon, Auvergne-Rhône-Alpes, France 1 week agoCoordinatrice d'agence et Evènementiel H/FCoordinateur de Production Evènementiel (F/H)Assistant(e) de projet évènementiel en alternance H/FLyon, Auvergne-Rhône-Alpes, France 4 days agoLyon, Auvergne-Rhône-Alpes, France 2 days ago(H/F) Alternance - Assistant chargé d'évènementiel et communicationLyon, Auvergne-Rhône-Alpes, France 20 hours agoLyon, Auvergne-Rhône-Alpes, France 1 week agoLyon, Auvergne-Rhône-Alpes, France €30.00-€35.00 3 months agoLyon, Auvergne-Rhône-Alpes, France 3 months agoVilleurbanne, Auvergne-Rhône-Alpes, France 1 week agoAssistant d'agence F/H - CDD 6 mois (temps partiel 24h/semaine) - LyonVilleurbanne, Auvergne-Rhône-Alpes, France 1 month agoGestionnaire de prestations techniques F/HVilleurbanne, Auvergne-Rhône-Alpes, France 4 weeks agoLyon, Auvergne-Rhône-Alpes, France €25,000.00-€30,000.00 20 hours agoAssistant d'exploitation transport F/H - Lahaye Global Logistics (H/F)Mions, Auvergne-Rhône-Alpes, France 1 week agoStage Coordinateur(trice) Evènements H/FLyon, Auvergne-Rhône-Alpes, France 1 week agoLyon, Auvergne-Rhône-Alpes, France 1 week agoLyon, Auvergne-Rhône-Alpes, France 1 day agoAgent d’accueil et de gestion administrative (F/H)Lyon, Auvergne-Rhône-Alpes, France 1 week agoCorbas, Auvergne-Rhône-Alpes, France 1 week agoVilleurbanne, Auvergne-Rhône-Alpes, France 4 weeks agoVilleurbanne, Auvergne-Rhône-Alpes, France 1 month agoAssistant(e) administratif(ve) et Moyens générauxCDI - Assistant(e) Travaux et Administratif (H/F)Décines-Charpieu, Auvergne-Rhône-Alpes, France 1 day agoLyon, Auvergne-Rhône-Alpes, France 1 week agoAssistant(e) administratif(ve) et Moyens générauxLyon, Auvergne-Rhône-Alpes, France 1 day agoChargé de Relation Client Grands Comptes H/FLyon, Auvergne-Rhône-Alpes, France 1 day ago #J-18808-Ljbffr