Executive Assistant

At Capijobnew, we are seeking a highly skilled and experienced Executive Assistant to support our Senior Vice President, Communications & Image. This is a unique opportunity to work with a dynamic team and contribute to the success of our organization.

1. Manage the day-to-day activities of the SVP, including scheduling meetings, coordinating travel, and preparing confidential materials.
2. Independently prioritize and handle internal and external correspondence, including email, memos, and PowerPoint presentations.
3. Evaluate and screen incoming calls, determining the best course of action to resolve or respond to them.
4. Compose, edit, and distribute correspondence, ensuring professionalism and discretion.
5. Schedule meetings and maintain a daily and long-term calendar, prioritizing business needs and the SVP's time.
6. Coordinate senior executive meetings, preparing confidential and sensitive materials.
7. Prioritize and execute travel arrangements, facilitating the SVP's time and business needs.
8. Prepare detailed itineraries and agendas for transportation, hotel accommodations, and executive team visitors.
9. Create and maintain a comprehensive filing system, optimizing business use and training others.
10. Reconcile, track, and approve expense reports as directed.
11. Plan conferences and on-site/off-site meetings, negotiating venue rates and ensuring attendees and presenters have their requirements met.
12. Establish and maintain comprehensive records, reports, reference materials, and communications.
13. Record actions on sensitive issues and release information to authorized parties as directed.

1. A minimum of 5 years of C-Level Executive Assistant experience.
2. Demonstrate the ability to handle confidential and highly sensitive proprietary information with discretion.
3. Ability to remain composed in difficult situations.
4. Ability to perform routine and specialized duties at assigned times and for long periods when necessary.
5. Ability to manage time and organize tasks based on shifting priorities.
6. Ability to work independently and make sound decisions.
7. Ability to demonstrate effective verbal and written communication skills.
8. Strong telephone etiquette and communication skills.
9. Ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature.
10. Ability to establish and maintain working relationships with all levels of the organization and external parties.
11. Ability to operate all equipment and programs necessary to perform the job.
12. Ability to travel as needed.