Office Administrator

About the Role:

M-Files, a global leader in information management, is seeking a dedicated individual to fill the role of a full-time Office Manager at our French office. This position offers an exciting opportunity to contribute to our Human Resources/People & Culture (P&C) initiatives while providing essential support in office administration.

Key Responsibilities:

• Support the company's P&C efforts, ensuring the smooth operation of various initiatives.
• Manage payroll procedures, ensuring accuracy and timeliness in all related tasks.
• Maintain documentation related to policies, procedures, and employee records, ensuring compliance with regulatory requirements.
• Carry out and execute all day-to-day administrative tasks within the office, including managing correspondence, coordinating schedules, ordering supplies, and maintaining office equipment.
• Assist the P&C team with administrative tasks, maintaining employee records and payroll data.
• Prepare and update HR documents, such as employment contracts, offer letters, and HR policies.
• Assist finance with customer collection calls.
• Act as the first point of contact for all queries in the office, answering calls and opening post.
• Arrange all office supplies, including provisions, printing, stationery, and any other ad hoc requirements.
• Organize local team events and book hotels/assist with travel plans for management.

Requirements:

• Practical experience from French payroll.
• Fluent in French, with strong verbal and written communication skills, and work proficiency in English.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Previous experience in an administrative role in an office, preferably with P&C topics.
• Attention to detail and great administrative skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly adapt to new software tools.
• Self-motivated and able to work independently, managing tasks and priorities effectively.

Benefits:

• Inclusive and dynamic company culture.
• Lunch Voucher Scheme.
• Mobile phone.
• Pension.
• Annual paid vacation in accordance with the legislation and the collective bargaining agreement in force.
• Auntie Wellbeing Service.
• Flexible work/life balance.