Global Operations Coordinator

il y a 2 semaines


BoulogneBillancourt, Île-de-France Ipsen Pharma (SAS) Temps plein

Ipsen Pharma (SAS) is a global biopharmaceutical company dedicated to improving patients' lives through innovative medicines.

We are seeking an Executive Assistant to support the Head of Global Medical Clinical Operations, and Head of Medical International and their respective Leadership Team (LT) in their daily activities.

Key Responsibilities:

  • Manage administrative requirements and administration support.
  • Coordinate travel, calendar and visitor logistics (including itineraries).
  • Review and approve expenses.
  • Arrange travel (including flights, hotels, etc) using current booking system according to policies.
  • Support Head of Global Medical Clinical Operations, and Head of Medical International agendas, ensuring optimisation and prioritisation of time.
  • Manage diaries and meeting schedules, co-ordinate leadership activities, correspondences, ensuring agendas and corresponding documentation availability and distribution.
  • Support logistics for meetings and events, including off-site days.
  • Engage with staff & key stakeholders, across and outside of the business to help drive forward the Department in line with Ipsen's strategy.
  • Learn functional aspects of the business to help support organisation requirements.
  • Support preparation of business documentation.
  • Office Management.

Requirements:

  • Ideal: GCSE/A Level Qualification with degree or appropriate administrational qualification.
  • Minimum: Administrational related experience.

Experience:

  • 5 years minimum experience as an EA supporting Exec Director levels.
  • Pharma experience ideal but not essential.
  • Project Management.
  • Experience of planning and executing events.
  • Pharma experience ideal but not essential.
  • Extensive experience in project management.
  • Excellent communication skills.
  • Excellent written and verbal English and French communications skills.
  • Excellent skill level at MS Office especially Excel (Word, Power Point, Outlook).
  • Ability to travel to applicable meeting locations/hubs as required, up to 20% of the time.

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