Operations Manager

il y a 1 semaine

Reims, Grand Est, France M Files Temps plein

About the Role:

M-Files is a global leader in information management, providing a competitive advantage and substantial ROI to businesses through its metadata-driven document management platform. This platform enables knowledge workers to instantly find the right information in any context, automate business processes, and enforce information control.

We are seeking a dedicated individual to fill the role of a full-time Office Manager at our organization. This position offers an exciting opportunity to contribute to our Human Resources/People & Culture (P&C) initiatives while also providing essential support in office administration.

Key Responsibilities:

  • Support the company's P&C efforts, ensuring the smooth operation of various initiatives.
  • Manage payroll procedures, ensuring accuracy and timeliness in all related tasks.
  • Maintain documentation related to policies, procedures, and employee records, ensuring compliance with regulatory requirements.
  • Carry out and execute all day-to-day administrative tasks within the office, including managing correspondence, coordinating schedules, ordering supplies, and maintaining office equipment.
  • Assist the P&C team with administrative tasks, maintaining employee records and payroll data.
  • Prepare and update HR documents, such as employment contracts, offer letters, and HR policies.
  • Assist finance with customer collection calls.
  • Act as the first point of contact for all queries in the office, answering calls and opening post.
  • Arrange all office supplies, including provisions, printing, stationery, and any other ad hoc requirements.
  • Organize local team events and book hotels/assist with travel plans for management.

Requirements:

  • Practical experience from French payroll.
  • Fluent in French, with strong verbal and written communication skills, and work proficiency in English.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Previous experience in an administrative role in an office, preferably with P&C topics.
  • Attention to detail and great administrative skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly adapt to new software tools.
  • Self-motivated and able to work independently, managing tasks and priorities effectively.

Benefits:

  • Inclusive and dynamic company culture.
  • Lunch Voucher Scheme.
  • Mobile phone.
  • Pension.
  • Annual paid vacation in accordance with the legislation and the collective bargaining agreement in force.
  • Auntie Wellbeing Service.
  • Flexible work/life balance.

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