Administrative Assistant for International Design Center

il y a 2 semaines


Sophia Antipolis, Provence-Alpes-Côte d'Azur, France Mercedes-Benz Temps plein

Job Title: Administrative Assistant for International Design Center

Job Summary: We are seeking an organized and detail-oriented Administrative Assistant to join our team at the Mercedes-Benz International Design Center. The successful candidate will be responsible for maintaining administrative documents, ensuring efficient daily operations, and enhancing overall workflow.

Main Responsibilities:

  • Reception and Security:
    • Phone reception and answering queries
    • Ensuring confidentiality rules are enforced for visitors and participants
    • Communication with teams and stakeholders
    • Assisting with setting up confidentiality perimeters during interventions
  • Purchasing and Suppliers:
    • Contacting potential suppliers and following up on orders
    • Creating, modifying, and maintaining supplier accounts
    • Handling and monitoring purchase requests
  • Facility Management:
    • Supporting the planning of building maintenance and upkeep
    • Informing facility management company about existing issues and following up
    • Assisting and accompanying service providers on site
  • Administrative:
    • General communication regarding daily life in the building
    • Preparing occasional translations
    • Receiving and managing mail and packages with the teams
    • Monitoring office supplies and placing orders as needed

Requirements:

  • Education level: Baccalauréat or equivalent
  • Internship in a company highly valued
  • Fluent in both English and French
  • High willingness to learn and commitment
  • Good interpersonal and communication skills

Benefits:

  • A Work-study student contract for 2 years
  • Compensation based on French Legal scale for this specific contract


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