Position: Trainee Executive Assistant

Company Overview: This role is designed for a trainee executive assistant working in close partnership with the human resources division.

Primary Duties:

• Oversee the schedule of the executive director and arrange travel logistics.
• Organize and facilitate meetings, including the preparation of minutes.
• Manage correspondence, phone inquiries, and emails with a focus on efficiency.
• Assist with HR functions such as maintaining employee records, tracking absences, and supporting recruitment efforts.
• Help coordinate training sessions and follow-up activities.
• Participate in internal communications and assist with event organization.
• Oversee office supplies and manage vendor relationships.
• Ensure accurate filing and archiving of administrative and HR-related documents.

Qualifications:

• Currently enrolled in a Bachelor's program in Executive Assistance with an emphasis on Human Resources.
• Demonstrated organizational capabilities, meticulous attention to detail, and effective prioritization skills.
• Strong written and verbal communication skills.
• Familiarity with Office software; prior experience in administrative or HR roles is advantageous.