Project Cost Administrator
il y a 4 jours
Colt Data Centre Services is seeking a highly skilled Project Cost Administrator to join our team in Paris and provide essential support to our Development and Construction teams.
The successful candidate will play a crucial role in managing project costs, assisting with invoicing and payments, coordinating change requests, focusing on efficient coordination and execution of administrative tasks, ensuring the accurate tracking of our projects and offering operational support to every facet of our company.
With DCS expanding globally and deploying major builds in Europe and Asia, a project administrator will assist in ensuring the projects are monitored, tracked and reported correctly to the expectations of the business.
This role offers a hybrid working solution with attendance to our Central Paris office mixed with remote working. Office days will be determined by the needs of the role and agreed with local line management.
You will be required to be flexible around supporting our company events such as All Hands sessions, external client meetings and other ad-hoc events/meetings as required by the team.
Key Responsibilities- Change request coordination, documentation, governance & tracking.
- Assist project managers with PO tracking, receipting, payments and cashflow forecasts
- Administration of invoicing received and the coordination and prioritising of invoices and the invoice approval
- Organise and coordinate travel arrangements, and proactively addressing supplier-related matters.
- Assisting Project teams with administration on SharePoint
- Training new Project Managers on processes such as PO raising, receipting of invoicing and financial request to Finance team
- Collate KPI scores on projects and create summary reports
- Supporting the project cost management team with programme level reports summarizing information from multiple projects, including late invoicing, invoicing and payment errors
- Work with finance teams to ensure projects are correctly tracked financially to ensure that project invoicing and receipting positions are kept up-to-date
- Coordinate and prepare various reports and presentations as required
- Cap labour tracking and reporting on a monthly basis
- Maintain and enforce current governance processes and implementing new processes as required
- Attend weekly and bi-monthly management meetings to ensure payments are processing through project correctly
- Additional ad hoc tasks supporting the project management team
- Assist the Cost Management team to review capital expenditure budgets and cashflow forecasts, power BI implementation and reports
- Strong Communication and Relationship Building: Professional, articulate, and skilled at building effective relationships.
- Documentation Management: Prepare letters, emails, and other materials with precision, ensuring they meet organisational standards and maintain accuracy.
- Microsoft Office Proficiency: Advanced skills in Microsoft Office, particularly Excel.
- Relevant Industry Experience: Background in supporting construction or engineering projects, with exposure to project finance.
- Procurement System Knowledge: Familiarity with centralised procurement platforms (e.g., SAP ERP, ARIBA) is a plus.
- Event Support: Previous experience of planning and executing events, ensuring a smooth and professional experience for all stakeholders.
- Workload Management: Strong prioritization skills with a detail-oriented approach and a commitment to completing tasks thoroughly.
- Independent and Self-Motivated: Capable of working with minimal supervision when necessary.
- Positive and Proactive Mindset: Approaches work calmly and methodically, with a solution-focused attitude.
- Adaptability and Quick Learning: Able to swiftly acquire new skills, tasks, and systems.
- Organizational Skills: Highly organized to meet weekly, monthly, and quarterly deadlines.
- Corporate Administrative Experience: Proven experience in a corporate administrative support role.
- Excellent Communication Skills: Proficient in French and English (both written and verbal)
- Problem-Solving Skills: Skilled at addressing challenges proactively and resourcefully.
- Industry Experience Advantage: Experience in the Data Centre industry is a bonus but not required.
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