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Programme Coordinator, MOPAN

Il y a 2 mois

Paris, Île-de-France OECD - OCDE Temps plein
About the Role

We are seeking a highly skilled and proactive Programme Coordinator to join our team at the OECD - OCDE. As a key member of our staff, you will play a vital role in ensuring the efficient and smooth functioning of our Network.

Main Responsibilities

Our ideal candidate will be responsible for:

  • Travel and Procurement Management
    • Coordinate business travel for staff members and invited guests, including travel and hotel bookings, visa applications, and expense claims.
    • Process large financial commitments and maintain accurate financial records, including complex procurement processes such as Market Consultations and call for tenders.
    • Organize meetings and events, both in Paris and abroad, including meeting room reservations, catering arrangements, and preparation of relevant meeting documents.
    • Stay up-to-date with OECD Rules and Regulations regarding procurement and travel.
  • Knowledge Management
    • Assist in maintaining effective knowledge/document management to build institutional memory and ensure that MOPAN's knowledge and information is archived and stored efficiently.
    • Ensure that documents required for audits are stored in the right place and are accessible to all MOPAN members.
    • Develop expertise in software systems and knowledge management tools and contribute to upskilling the MOPAN team through internal training sessions and guides.
    • Provide IT support when required.
  • General Programme Support
    • Provide support on an ad hoc basis for other areas of MOPAN activities, including:
    • Communications (assisting with social media activities and monitoring)
    • Production of MOPAN assessments and studies (proofreading and ensuring formatting in accordance with the MOPAN style guide)
    • Support internal team communication and workflow
Requirements

To be successful in this role, you will need:

  • A good level of secondary education or more, with subsequent relevant professional experience
  • Relevant experience in similar administrative and internal management roles
  • Successful track record in processing transactions in line with financial rules and regulations, and ability to demonstrate attention to detail
  • Experience in project co-ordination with strong numeric skills (including use of spreadsheets and budget management systems)
  • Good personal skills with experience of relationship management with senior contacts, and a sensitivity to cultural differences and diplomatic sensitivities
  • Experience of, and an interest in up-to-date software tools, and a demonstrated ability to thrive and innovate in a technology-driven environment
  • Demonstrated ability to design and introduce new workflows for programme efficiency
  • Experience in creating, updating content and maintaining websites/platforms would be an advantage
  • Experience in proofreading, editing, and formatting of documents and publications would also be advantageous
Tools and Languages

You will be proficient in:

  • Remote conferencing tools (e.g. WebEx, Zoom)
  • Collaborative software (Teams)
  • Powerpoint and other presentation/collaboration software
  • Microsoft Office Suite (Word, Excel, Outlook)
  • Other software packages used in the Organisation (e.g. SRM, SAP Missions, Concur, invitation tool, eShare, O.N.E. Author, Community Space, Event Management System (EMS), Conference Reservation Management System (CRMS), SRP)
Languages

We are looking for candidates with:

  • Native English speaker or bilingual proficiency
  • French fluency desirable
  • A third language is an attractive plus
Core Competencies

We expect our staff to demonstrate behaviours aligned to six core competencies:

  • Vision and Strategy (Level 1)
  • Enable People (Level 1)
  • Ethics and Integrity (Level 1)
  • Collaboration and Horizontality (Level 1)
  • Achieve Results (Level 1)
  • Innovate and Embrace Change (Level 1)