Job Title: Administrative Assistant

Company: Ville de Vénissieux

Job Overview:

Reporting to the deputy director overseeing the Social Action division, the versatile administrative assistant collaborates closely with financial and HR representatives, as well as with the Social Action team. This position also works alongside the executive assistant to enhance interdepartmental cooperation and support the execution of municipal social action initiatives. The administrative assistant plays a key role in service projects, prepares documentation for meetings, and manages correspondence for the management team.

• Oversee both in-person and telephone reception duties
• Coordinate the schedules of department leaders and the deputy director: organize, monitor, and prioritize appointments
• Assist in the planning and organization of meetings: prepare agendas, collect pre-meeting materials, document meeting minutes, and ensure follow-up on action items
• Create and format various office documents: dashboards, specific reports, and letters
• Draft straightforward letters and administrative documents
• Contribute to the administrative management of the Social Action division and Resources sector
• Support the organization of annual events and projects within the social sector
• Manage calendars and timelines for departmental events and meetings
• Facilitate effective communication within the department and with other departments
• Provide interim support to the executive assistant as needed

Desired Profile:

Background in secretarial studies is preferred.

Skills and Attributes:

Skills:

• Self-sufficient
• Proficient in office software
• Highly organized

Attributes:

• Collaborative team member
• Availability for various tasks
• Discreet and trustworthy
• Strong interpersonal abilities

Knowledge Base:

• Competent in office applications
• Familiarity with specialized office programs
• Excellent writing, organizational, and relational skills
• Capable of managing departmental correspondence, director's calendar, and phone communications
• Proficient in drafting service and interdepartmental reports

Job Specifications:

Experience required: 0 - 2 years

Location: [City Name]

Working Hours: 35h, 37h or 37h30

Salary: Competitive salary, benefits package, 13th-month payment

Additional Benefits: Participation in health and welfare benefits; subsidized meals; benefits from the social and cultural action committee (vacation vouchers, sports coupons, cultural event tickets, stays...); 75% coverage of public transportation subscriptions.