Executive Assistant

**Function title**: Executive Assistant
- **Reference**: NOC-EG-2025-FGIII/946
- **Location**: Brétigny-sur-Orge
- Information about living in Brétigny-sur-Orge
- **Nature of the competition**: Internal and external competition
- **Applicable regulations**: Conditions of Employment of Contract Staff at EUROCONTROL
- **Function group**: Function group III
- **Job level**: 8-10
- **Generic post**: Assistant
- **Number of posts**: 1
- **Duration of engagement**: 3 Year(s) - extension or conversion of the contract is possible - see “Useful information” section
- **Security clearance**: Security vetting may be required in accordance with the relevant EUROCONTROL security policies
- **Directorate/Service**: EGSD/INO - The « Innovation » Division
- **Competition publication date**: 23/05/2025
- **Competition closing date**: 20/06/2025 (23:59 Brussels time)
- **Reserve list**: Applicable
- YOUR TEAM

Within The European Green Sky Directorate, the EUROCONTROL Innovation Hub (EIH) leads EUROCONTROL's research, innovation and simulation activities to help improve European aviation performance in terms of safety, efficiency and sustainability, bridging the gap between research and operations The EIH also addresses emerging new technologies as well as deployment of drones and urban air mobility systems.

YOUR ROLE

Your role will be to:

- Provide administrative support (manage agenda, organise meetings, make travel arrangements, sort and dispatch information, etc.) and ensure that processes are correctly applied.
- Draft correspondence and pro-active follow-up on outstanding replies; ensure an appropriate and timely answer.
- Be present at meetings to minute, track and report on progress on agreed actions.
- Assist in the follow-up of changing priorities within the site and division’s Office, provide feedback and brief on pending matters.
- Provide support (e.g. collect agenda items, gather data, prepare statistics and files) in the preparation of meetings with stakeholders and to any individual essential projects as required.
- Act as the key site’s focal point for external visitors and liaise with local authorities to ensure smooth running of these high-level visits as needed.
- Research, gather or co-ordinate information to prepare reports, WPs, briefings, presentations, etc. and assist in the analysis and review of content.
- Assist in other administrative or specific tasks (e.g. monitoring of the budget allocated, preparation of purchase orders).
- Carry out any other task in line with the main purpose of the job.

REQUIRED QUALIFICATIONS, EXPERIENCE & COMPETENCIES
- Post-secondary education followed by at least 6 years of relevant work experience.
- A university degree of 3 years followed by at least 4 years of relevant work experience.
- A university degree of 4 years followed by at least 3 years of relevant work experience.
- Relevant studies are considered: Business Administration, Office Management, etc.
- Experience in an international environment would be considered a strong asset.
- Experience in assisting managers (e.g. executive managers, senior managers).
- Experience in supporting / guiding (internal / external) stakeholders.
- Experience with administrative processes and support.
- Experience or knowledge of foreign affairs / diplomacy protocols would be an asset.
- Drafting skills in English and French.
- Proficient user of MS Office.
- Experience in SharePoint would be an asset.
- Communication: You are able to foster two-way communication.
- Planning and organising: You know how to plan ahead and adapt as required.
- Quality focus: You set and foster high quality standards.
- Analytical thinking: You know how to break down information into logical components.
- Pro-active and dynamic attitude.
- Ability to work in a multinational and multicultural environment.
- Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).

USEFUL INFORMATION
- Applications will be accepted from nationals of EUROCONTROL Member States only.
- Information on salary and benefits can be found on our Careers site
- EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.

JOB DETAIL

Reference number

NOC-EG-2025-FGIII/946

Date posted

23/05/2025

Closing date

20/06/2025