Airswift is currently looking for a Contracts Administrator to work with our client, an oil and gas operator.

**Starting date**: May 2025
**Project**: Galaxie Biojet Project
**Duration**: 12 months
**Location**: Grandpuits Refinery (77), France

**MISSION**
Ongoing RC Transformation project on the GrandPuits refinery in construction phase
- Site contracts administration in an EPCm scheme context
- General Transversal coordination

NB. minimum 15 years in EPC/EPCm type contracts administration including at least 5 years for onshore O&G industrial projects.

**ACTIVITIES**
During the GALAXIE BIOJET project execution on Grandpuits platform, the Contract Engineer will be responsible for the contracts administration and associated performance of the following tasks (not exhaustive list):

- Preparation and issuance of Minutes of Meeting (MoM) with Construction Contractors.
- Manage the administration of the Construction Contracts, supervise the filing of the various Construction Contracts correspondence, prepare answers to any Construction Contractor’s correspondence as requested by Contract Manager / Project Manager.
- Analyze and check the contractual validity of all the justifying documents provided by the Constructions Contractors with their Variation Requests/Variation Proposals, for any extra works or claims.
- Negotiate Construction Contractors’ requests for compensation of extra costs presumably suffered by Construction Contractors, prepare claims defense strategies & related documents and settle the claims.
- Prepare the amendments/Variations to the Construction Contracts for Contract Manager / Project Manager’s approval.
- Preparation and update on a weekly basis of the Variations Log for all Construction Contractors.
- Prepare any Notices of Default (Letters) for misperformance or non-performance of the works by Construction Contractors for approval by Contract Manager / Project Manager.
- Review the pro-forma invoices and allow their formal issuance to COMPANY accounting department when the Construction Contractors have successfully achieved their contractual payment milestones.
- Preparation and update on a weekly basis of the invoices Log for all Construction Contractors.
- Prepare MoMs for the various meetings under the scope of responsibilities of Contract Administrator and attend other project execution meetings.
- Administrative and financial closure of the Construction Contracts when the Provisional Acceptance of the works is achieved.
- Store the Contract administration documents in the specific and dedicated area of the project sharepoint.

**SKILLS**
- ** Ability to influence & manage in transversal Expert**:

- ** Claim Management Expert**:

- ** Communication, influencing and networking skills Expert**:

- ** Ability to work with complexity and challenging stakeholders Expert**:

- ** Sharing of information/lessons learnt and communication skills Confirmed**:

- ** Onshore O&G Projects Expert**:

- ** Refinery and Chemical Business Context Confirmed**:

- ** English Expert**:

- ** Ability to manage heavy workload in a fast-paced environment Expert**:

- ** Knowledge of project phases including some experience as package contract engineers Expert**:

- ** EPC contract professional (15 years dedicated to Projects) Expert**:

- ** French Expert**:

- ** Contract preparation, CFT, negotiation, administration Expert**

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