Oliver Wyman

Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across nearly 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. **Do you want to work in a stimulating, international environment for a global leader consulting company?** **We are currently looking for an Executive Assistant with fluent English and French to provide remote executive administrative support from our Paris Office.** **The Opportunity**: Reporting to the Local EA Manager, you will provide executive level administrative support to 3 Partners. The position is based in Paris within a regular 38hr contract/week. **Key Responsibilities**: **Daily administration (60%)** - Maintain diaries for Partners, scheduling internal and external meetings, conference calls, video conferences, communicating with clients and infrastructure staff as appropriate. - Coordinate travel and accommodation, book cars, rail tickets, etc. - Prepare letters, proposals and other documents - Prepare monthly timesheets and expense reports for each assigned Partner and Principal. - Assist with greeting clients, booking and setting up meeting rooms and organizing catering. - Assist in organization of Partner files and offices. - Assist the Marketing Department with the coordination of customized mailings. **Client development (30%)** - Understand Partner’s key client and sales goals and support them by: - Maintain list of contacts and business activities in address book and CRM database. - Track and maintain sales activity/pipeline (e.g. who we have called upon, how far the discussions have progressed, what we have promised by when, and follow-up with Partners as necessary). - Proactively spot clients that haven't been called upon and/or who need follow-up; arrange meetings accordingly. - Coordinate travel efficiently by grouping client meetings where possible ("you're in Madrid to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months"). - Develop excellent rapport with client assistants to further develop the client relationship. - Execute requested follow-up calls for client mailings. - Become familiar with the Practice themes and Oliver Wyman ‘products’ to develop confidence in setting up meetings with clients. **Team Support (10%)** - Provide coverage for EAs when out of the office to ensure seamless support to Partners. - Provide short-term coverage for Partners who may be in the midst of an EA assignment transition or who are new to the Firm. - Provide training and support to new EAs. - Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team. **Experience required**: - Minimum of three years’ experience working in an administrative or customer service position. - Experience in management consultancy, financial services, and/or a similar professional services industry a plus. - Fluency in **English** and **French.** **What do we expect?** - Strong service focus - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards. - Excellent verbal and written communication skills and able to deal with people at all levels across a multicultural environment. - Poise and judgment. - Ability to maintain and respect confidentiality. - Proactive team player who has experience of and has enjoyed working as part of a team. Willing to offer assistance when there is down time. - Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description. - Self-starter, quick study, confidence and ability to work with little guidance. - Ability to take constructive feedback in stride and incorporate feedback quickly. - Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment. - Methodical, organized, excellent attention to detail and stickler for accuracy. - Flexible attitude, hard-working and results driven. - Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman. **Technical skills**: - Good Word, PowerPoint and Excel skills. - Working knowledge of Outlook, a plus. - Knowledge of CRM systems (Microsoft Dynamics), a plus - Touch typing speed of 50-60 wpm. A formal typing qualification would be useful, but not a necessity. **What we can offer you**: - Full time job contract with an attractive compensation package (including year-end financial bonus). - Selection of benefits (e.g. private health care, insurance, flexible compensation plan, saving plan, etc.). - Opportunity for professional growth in a stable, global company. - Access to mentoring and training programs. - Inclusive culture with Employee Resources Groups