Executive Assistant

CHOOSING TO WORK WITH THE BEST EXPERTS

Founded in 1864, John Taylor is one of the oldest luxury real estate groups in the world. From the Taylor dynasty to its merger with Artcurial, the company John Taylor represents a high level of expertise in exceptional properties in some of the world’s most sought-after locations, such as Paris, Monaco, Cannes, Dubai, Geneva, Milan, and in all the Group's international destinations.

In addition to its core activities in property sales, rentals, and management, John Taylor also offers complementary services for prestigious real estate developments, high-end commercial properties, and yachting.

After 160 years of activity, the John Taylor Group manages a real estate portfolio worth approximately 16 billion euros, spread across more than 25 iconic locations. Thanks to its expertise and experience, both in France and internationally, John Taylor continues to serve a loyal national and international clientele spanning multiple generations.

DESCRIPTION

As an Executive Assistant at the prestigious John Taylor real estate agency in Bordeaux, located in the heart of the city, you will work closely with the Directors and the sales team. You will be responsible for coordinating all the administrative, logístical, and organizational aspects of the agency.

Work Environment
You will thrive in a stimulating and dynamic environment, within a professional and passionate team. You will have the opportunity to collaborate with prestigious clients and manage exclusive properties in a renowned luxury real estate agency.
If you are an organized, versatile, and meticulous individual with excellent communication skills and the ability to work in a team, this Executive Assistant opportunity in a luxury real estate agency in Bordeaux is perfect for you.

KEY RESPONSIBILITIES

Administrative and Accounting Management:
Managing the company's accounts: handling accounts, invoicing, payment tracking, and follow-ups.
Managing relationships with suppliers and service providers: tracking contracts, payments, and maintaining relations with service providers.
Creating and managing TRACFIN files: collecting and updating information according to internal procedures.
Managing mandates (sales, searches, BDV): sending for electronic signature, maintaining the register, tracking, and following up on internal procedures.
Handling administrative tasks related to the agency's activities: managing rental contracts, sales, and property rentals, as well as client requests.
Managing client databases, maintaining records, and handling confidential documents.
Preparing and updating presentations, reports, and administrative documents for the agency's activities.

Secretarial Duties:
Human Resources Management:
Drafting and tracking commercial contracts.
Onboarding agents: presenting tools and internal processes.
Managing the Directors' and sales team's schedules: planning appointments, meetings, and events.
Organizing business trips: booking flights, hotels, car rentals, and handling visas/passports if necessary.
Supporting interns: conducting interviews, onboarding, and management.

Logistics and Office Support:
Procuring office supplies: stationery, consumables.
Managing the agency's specific needs (business cards, ordering promotional items).
Preparing weekly meetings: preparation and minute-taking.

EDUCATION AND EXPERIENCE

University degree in administration, accounting, or an equivalent field.
Previous professional experience as an Executive Assistant or in a similar role.
Excellent communication skills, both written and spoken, in French and English.
Proficient in computer tools, particularly word processing, presentation, and database software.
Excellent organizational skills and the ability to manage priorities effectively.
Ability to work in a team and interact with clients in a professional manner.
Neat presentation.
Responsible, autonomous, organized, dynamic, and cheerful.