Facilities & Maintenance Coordinator

Paul Smith is one of Britain’s leading independent design companies. We champion positivity, curiosity and creativity. These qualities underpin every Paul Smith design, whether it’s a shirt, a shop or a special collaboration. Reaffirming the values that Paul set down in 1970, ‘classic with a twist’ remains the guiding principle of the company. Happily positioned between high fashion and formalwear, while taking reference from both, Paul Smith has always been proud to stand apart.

We have a brand-new opportunity available for a multi-site Facilities & Maintenance Coordinator to join the company, assisting with the running of all facilities and maintenance responsibilities across our Paris Head Office as well as points of sales in France and Benelux. The role will take responsibility for reporting directly to both Property & Services and Health & Safety departments, ensuring all Facilities and Maintenance responsibilities and compliance are met at all times.

**Please note, this role is based from our Paris Head Office.**

**The Role**
Carry out regular site inspections to identify any necessary maintenance requirements and ensure all planned maintenance works and mandatory requirements are arranged and completed.
Establish and maintain a planned preventative maintenance schedule of equipment and facilities including MEP, HVAC, security systems and life safety equipment, lifts etc.
To ensure all reactive works are resolved as swiftly and efficiently as possible and that the helpdesk reporting system is used, managed, and updated at all times.
Coordinate all soft service facilities across all sites including cleaning, hygiene services, waste management, pest control, gardening.
Order supplies and materials for the relevant locations and arrange office moves or layout changes when required.
To carry out health and safety checks within the Paris Showrooms to include, but not limited to, emergency lighting, fire doors (internal and exit) visual inspection of fire-fighting equipment, first aid boxes, and steamers.
To oversee health and safety standards and controls in the building on a day-to-day basis and oversee contractors when professional repairs are necessary.
To organise and oversee remedial works and/or non-compliances identified during workplace health and safety inspections.
To formally monitor health and safety risk assessments for the Paris Showroom and carry out health and safety inductions for new starters to the company.
Manage the day-to-day reception function including supervision of team members and their responsibilities. Recruit when necessary.
Manage logistics and deliveries into and out of the head office location. Liaise with UK distribution department to ensure that all necessary international requirements are met.
Liaise with local VM team to assist with any seasonal showroom changes. Obtain quotes and supervise any works required.
Act as point of contact for UK based IT networks services team. Under instruction assist with any on site requirements.

**Your Skills and Experience**
Fluent in French & English, frequent communication with UK Head Offices will be required.
A Facilities Management qualification would be desirable or equivalent practical attainment.
Experience within a similar role, dealing with hard and soft services.
Previous managerial experience/experience supervising others.
Confident using Word, Excel, CMMS and Helpdesk packages.
Awareness of operational requirements and the impact on the wider business.

**Who you are**
Highly self-motivated, proactive, with the ability to work to own initiative and meet key deadlines, maintaining a high level of accuracy at all times.
Excellent communication skills both written and verbal.
Highly organised with exceptional prioritisation and planning skills.
Reliable and resilient. Remains calm under pressure and can take responsibility and accountability when needed.
Has drive and determination to meet and exceed personal, departmental and company goals.
Understands the importance of professionalism and can handle complaints effectively.
A team member who has the ability to deal with people at all levels in order to build effective working relationships both internally and externally.

**What’s in it for you**
A generous clothing allowance.
Discretionary discount on PSL goods.
Access to exclusive sample sales