Alternance - Assistant Administrative &

At Sephora we inspire our customers, empower our teams, and help them become the best versions of themselves. We create an environment where people are valued, and differences are celebrated. Every day, our teams across the world bring to life our purpose: to expand the way the world sees beauty by empowering the EXTRAORDINARY in each of us.

**You will excel and enjoy this position if you are ready to actively handle the following missions**:

- To monitor and report on various activities ;
- Managing the Directors' diaries and organizing recurring and one-off internal meetings ;
- Office & Travel management for the department ;
- Co-organize the department's internal events, both face-to-face and off-line ;
- Monitor the department's operating budget (expenses, supplies, etc.) with the Executive Assistant ;
- Manage administrative and logístical requests (room reservations, invoices, mail, supplies, lockers, etc.) ;
- Create and update several internal documents (meeting schedules, mailing lists, organization charts with photographs, etc.) ;
- Monitoring the arrival and departure of new staff in the Department (permanent, fixed-term and contractors) and following up their progress ;
- (Co)organize the fitting-out of the Department's offices (in coordination with General Services) ;
- Helping to run the Assistant community: sharing best practice, rituals, etc.
- Coordinating internal communications: the monthly meetings attended by all the department's staff, relaying messages on the intranet and other internal tools, etc.
- Liaising/coordinating with the various departments within the department and with counterparts in other departments.
- A student with 3 or 4 years of higher education in the fields of events management and administrative management ;
- A good sense of organization with an eye for managing priorities ;
- Rigorous, you enjoy working on several projects at the same time and are able to adapt to different contacts ;
- Good initiative, enabling management to optimize their time and diaries and ensure an efficient flow of information between colleagues ;
- Ability to work independently as part of a team ;
- Excellent interpersonal skills, ability to make suggestions and be responsive ;
- Fluency in English (spoken and written) ;
- Perfect command of IT tools (Pack Office).

**_While at Sephora, you’ll enjoy _**
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The people. _**_You will be surrounded by some of the most talented leaders and teams - people you can be proud to work with._
- **_ The learning_**_. We invest in training and developing our teams, and you will continue evolving and building your skills through personalized career plans._
- **_ The culture_**_. As a leading beauty retailer within the LVMH family, our reach is broad, and our impact is global. It is in our DNA to innovate and, at Sephora, all 40,000 passionate team members across 35 markets and 3,000+ stores, are united by a common goal - to reimagine the future of beauty._
- You can _**_unleash your creativity_**_ because we’ve got disruptive spirit. You can _**_learn and evolve_**_ because we empower you to be your best. You can _**_be yourself_**_ because you are what sets us apart. _**_This is the future of beauty. Reimagine your future, at Sephora._**

**_
SEPHORA recruits and recognizes all talents._**

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- Chez Sephora, nous inspirons nos clients, nous responsabilisons nos équipes et nous les aidons à devenir la meilleure version d'eux-mêmes. Nous créons un environnement où les personnes sont valorisées et où les différences sont célébrées. Chaque jour, nos équipes à travers le monde donnent vie à notre raison d’être : changer le regard du monde sur la beauté, en révélant l’EXTRAORDINAIRE en chacun de nous._

**Vous excellerez et vous épanouirez dans ce poste si vous êtes prêt à**
- Assurer un suivi et réaliser un bilan d’activités diverses ;
- Gérer les agendas des Directeurs et organiser les réunions internes récurrentes et ponctuelles ;
- Office & Travel management pour le département ;
- Coorganiser les évènements internes du département en distanciel et en présentiel ;
- Suivre le budget de fonctionnement du service (notes de frais, fournitures,) avec l’assistante de Direction ;
- Gérer les demandes administratives et logistiques (réservation des salles, factures, courrier, fournitures, casiers ) ;
- Créer et actualiser un certain nombre de documents internes (plannings de réunions, listes de diffusion, organigrammes, trombinoscope ) ;
- Suivre le process d’arrivée et de sortie des nouveaux collaborateurs au sein du Département (CDI/CDD/prestataires) ainsi que leur suivi ;
- (Co)organiser l’aménagement des bureaux du Département (en coordination avec les Services Généraux) ;
- Participer à l'animation de la communauté des Assistant(e)s : partage des bonnes pratiques, rituels...
- Coordonner les actions de communication interne : notamment les réunions mensuelles qui réunissent tous