Assistant Project Manager

**Assistant Project Manager** We are looking for 1 Assistant Project Manager to join our team of experts based in the Principality of Monaco. You should be very organized and quick-thinking trouble-shooters with strong commercial acumen. From a personality and work ethic point of view, you will need to have a detailed, meticulous, and proactive approach and should be knowledgeable and confident enough to handle large-scale events single-handedly with mínimal support and supervision. And finally... you MUST be fluent in **English**, **French**(written and spoken), and **Italian** or **Spanish** or any additional languages would be a benefit. Experience in Sales and Marketing would also be beneficial. **Position** As Assistant Project Manager, you will act as the "middle-man" in terms of liaising with both the client and suppliers/venues to book services such as accommodation, restaurant dinners, tours, excursions, concerts, transport, hotels and delegates management. The role will include support the Project Manager with some large-scale events and will involve a lot of detailed logistics and admin (as well as account management) and a considerable amount of on-site event management. Other responsibilities will include taking briefs, assisting with pitches and client presentations, venue & ground services research, event management & complex transportation/coach transfer logistics (to/from multiple hotel locations), budget coordination, administration (reporting, filing, contract preparation, obtaining quotes, raising invoices, client reports and proposals), site inspections, attending client meetings, post-event reconciliation, and account handling. **Position Details**: - Develop proposals based on medical meetings groups, incentive programs, and leisure groups. - Support the operation of confirmed proposals and supporting all inbound groups. - Continuous review of SOPs with the Senior Project Manager/ Key Accounts Manager and Managing Director as needed, in order to create work efficiency. - Work closely with accounting, create proforma invoices, and chase pending payments based on accounting requests. - Work closely with Senior Project Manager/ Key Accounts Manager and the hotel team and sourcing team to ensure all files/proposals are free of any issues. - Support other team members with project development and operations based on workload. - Create reports and support weekly meetings as required. - Provide updates and reports to the Senior Project Manager/ Key Accounts Manager and Managing Director as requested. - May be expected to do mínimal travel. - Due to the nature of the position, additional work may be assigned as needed by the Managing Director. **Salary**: depending on experience **Working hours**: Monday to Friday, 09:00 - 17:30 with a 30-minute lunch break. Additional working hours will be required when on-site with groups/conducting site inspections. **Place of work**: the position is hybrid, 2 days working from home and 3 days office-based. Availability to travel 40% Pay: 1,698.96€ - 2,165.79€ per month Work Location: Hybrid remote in 06240 Beausoleil Application Deadline: 03/02/2025 Expected Start Date: 09/03/2025