Health Association Event Manager W/m

ANT Congrès is located in the historical center of Montpellier, France. Montpellier is the 7th largest city in France sitting on the Mediterranean Sea. The city is a major healthcare hub with its cutting-edge hospitals and cancer treatment centers as well as its medical school, which has been in operation for the past 800 words, and is still training the leading physicians of tomorrow.

ANT Congrès, international event and communication agency is exclusively dedicated to the healthcare industry.

We are dedicated to listening to our customers’ needs and expectation to design and bring to life their projects and visions, from the foundations to the last decorating touches

Most of our customers are professional healthcare associations. Our role is to bring together association members from all around the world (Europe, Asia and United States), whether onsite or online to keep the engagement of all and promote the sharing of knowledge.

Tasks

You will report directly to the Managing Director.

On the one hand, you will be responsible for managing several events simultaneously, with the help of one or two assistants depending on the size of the event, you will be required to intervene in France or abroad

On the other hand, you will be in charge of the administrative management of a Professional Health Association and organizing webinars.

In this cross-functional position you will be in charge of, among other things:
**Event design**:

- Design the conference that will best meet the client’s needs and expectations.
- Liaise with the client throughout the entire project.

**Budget follow-up and Event Marketing**:

- Implementing, monitoring and updating a forecast budget.
- Managing the conference marketing with the assistance of the Organizing Committee

**Conference Communication and Promotion**:

- Define the conference’s graphic charter with the client and our graphic designer.
- Define with the digital marketing manager the promotion strategy to be implemented to best promote the event.

**Manage all the required steps for the event**:

- Set-up the schedule of actions to be done to implement and deliver the project as well as its complete logistics deployment.
- Get in touch with the different third-party vendors, analyze their offers, make choices, coordinate all steps, get the validation from the client.
- Manage onsite logistics before and during the conference.

Secretariat for healthcare associations
- Work in close collaboration with the board to manage the association’s obligations (e.g.,

board meeting, general assemblies, collecting dues)
- Connect all the different actors involved: client, vendors, ANT Congrès team Website updates

**Requirements**:
Competencies required
- Excellent interpersonal skills and customer relation skills.
- Able to prioritize, manage the unexpected, handle urgent deadlines, last-minute hurdles, and emergencies. Expert at finding solutions
- Teamwork, rigor, able to manage several tasks and projects simultaneously.
- Analytic and synthetic mindset
- Knowledge and understanding of virtual event platforms, hybrid events, web conferences, livestreams.
- Proficient in Microsoft office (Word, Excel, PowerPoint).
- Proficient in digital and computer tools as well as web-based research.
- Able to add pages/articles on conference websites (WordPress) and posting on social media (Twitter, LinkedIn)
- Fluent in English, French

JOB PROFILE

Bachelor or Master degree (3-year college degree minimum) with at least 3 years of experience as a project manager in an event/conference organization. Methodical, organized, able to pitch new ideas and find solutions. Mandatory: customer-oriented and interpersonal skills to work as part of a team. Finally, events and conferences are in your DNA

**Benefits**:
**Work perks at ANT**:

- Working in a multicultural and international environment
- International travel
- Snacks and drinks provided (our team has a sweet tooth )

**Remuneration**: Fixed salary + 13th month + Profit-sharing agreement.

**Contract type**: Full time 35 hours/week

**Advantages**:

- Flexible work hours
- Contribution to transportation to and from work
- Contribution to private healthcare benefits (Mutuelle)
- Luncheon vouchers
- Vacation /Gift vouchers