Economat (H/F)

**Experience**
- Proficiency in English; French is a plus
- Politeness, good organizational skills, reliability, and attention to detail
- Flexibility and honesty
- Experience in a similar position is valued
- Strong computer skills
- Management/supervisory experience
- Knowledge of health standards and HACCP required

**Skills & Knowledge**
- Ability to work with people at all levels in the organization, supporting teamwork
- Strong communication skills, both verbal and written
- Excellent organizational skills with the ability to plan, organize, and analyze to achieve successful results
- Strong analytical and problem-solving skills
- Positive attitude
- Ability to handle multiple tasks and priorities, proactive in planning with the team to understand daily priorities, resources, and goals

**Education**
- Desirable: Book-keeping or accounting background

**ESSENTIAL FUNCTIONS**

**General Responsibilities**
- Ensure all items from vendors are accurately and timely posted into Birchstreet as required by the business.
- Conduct price studies independently.
- Prepare and fill reports needed by Procurement or Accounting.
- Communicate effectively with vendors and the Operations Team to gather information.
- Provide reporting information and supporting documentation as needed by the business.
- Assist and support the Operations, Procurement, and Accounting Teams.
- Assist in developing and monitoring key internal controls to ensure adherence to management policies and procedures.

**Function and Responsibilities**
- Inventory goods and products and manage stock.
- Anticipate and reorder products before stock runs out.
- Request quotes from suppliers.
- Maintain relationships with colleagues to understand their needs and priorities.
- Monitor compliance with the allocated procurement budget.
- Ensure timely delivery.
- Control the quantity and quality of products, food items, and other goods.
- Distribute products in F&B services.
- Keep records of orders.
- Maintain regular presence according to MVW standards, based on hotel needs.
- Maintain high standards of presentation and dress, including wearing a uniform and badge.
- Comply with MVW standards and regulations to ensure a safe and efficient work environment.
- Use existing programs for invoice transmission and daily/periodic maintenance of supply costs.
- Maintain an up-to-date entry control log.
- Report to the manager in case of purchasing process issues.
- Check receipt invoices against orders to ensure quality, weight, and specifications.
- Enforce the First-in/First-out procedure to ensure proper rotation of perishable goods.
- Conduct end-of-period inventories according to Food and Beverage and accounting SOP standards.
- Carry out or delegate daily administrative, organizational, and health tasks.

**Inventory Management**
- ** Receiving Deliveries**: Check and sign for deliveries, ensuring received goods match purchase orders.
- ** Inspecting Goods**: Examine deliveries for damage or discrepancies and report any issues.
- ** Storing Items**: Organize and store received goods, ensuring proper labeling for easy access.
- ** Condition of Stores**: Implement and control access to stores.
- ** Inventory Tracking**: Maintain accurate records of inventory levels, enter data into inventory management systems, and perform regular stock checks.

**Stock Control**
- ** Replenishing Supplies**: Monitor stock levels and reorder necessary items before they run out.
- ** Issuing Supplies**: Dispense supplies to hotel departments as requested and record transactions.
- ** Managing Stock Rotation**: Implement first-in, first-out (FIFO) procedures to minimize waste and ensure freshness of perishable items.

**Documentation and Reporting**
- ** Maintaining Records**: Keep detailed records of all transactions, including receipts, issuance, and transfers of inventory.
- ** Reporting**: Prepare inventory reports for management, highlighting issues like low stock levels, discrepancies, or potential improvements.

**Organization and Cleanliness**
- ** Organizing the Storeroom**: Keep the storeroom clean, organized, and free of hazards.
- ** Labeling**: Ensure all items are clearly labeled with accurate descriptions, dates, and stock levels.

**Coordination and Communication**
- ** Liaising with Suppliers**: Communicate with suppliers regarding orders, deliveries, and any issues.
- ** Coordinating with Departments**: Work closely with other hotel departments to understand their inventory needs and ensure timely provision of supplies.

**Compliance and Safety**
- ** Following Procedures**: Adhere to hotel policies and procedures regarding inventory management and storage.
- ** Health and Safety Compliance**: Ensure all storage practices comply with health and safety regulations and MVW policies, particularly for food and hazardous materials.

**Miscellaneous Duties**
- ** Assisting with Audits**: Participate in periodic inventory audits and assist auditors with necessary