Contracts Administrator

BWS are seeking a Contracts Administrator to join their team in Paris France.

**MISSIONS / SERVICE DIMENSIONS**:
The service holder shall help carry out Contracts and Procurement (C&P) activities:

- Provide continuous support to the project team to increase the efficiency of C&P
- Participate in the development of C&P activities
- Ensure complete administration of C&P activities

**Contracts Activities**:

- Ensure proper execution of the C&P process by supporting tendering processes, contributing to tender evaluation and selection recommendations
- Review and edit contract documentation to ensure interfaces are clearly defined, documents are consistent, and all aspects are comprehensive and clear
- Organize the receipt and recording of incoming contracts from other Calls for Tender (CFT)
- Perform other C&P administrative duties as assigned

**Processes / Procedures / Organization and Administration**:

- Guarantee procurement process control and coordinate day-to-day activities
- Ensure compliance with internal company rules (including Code of Conduct) and applicable laws and regulations
- Organize, update, and assist the C&P Manager and project team in implementing referential procedures and company rules
- Analyze procurement processes and identify improvement opportunities
- Administer contractual correspondence, change order logs, and filing
- Ensure consistency and compliance of C&P referential and its respect by users
- Organize and structure documentation and archiving of the C&P entity
- Prepare and participate in internal or external audits as needed

**Analysis / Reporting / Due Diligence**:

- Conduct analysis, add revisions, and contribute to call for tender lists, contract strategies, and evaluation plans
- Define and implement an integrated C&P reporting process
- Ensure weekly, monthly, and annual C&P reporting
- Support PMO function in maintaining the Contract Register: track financial commitments, payments, and forecasts
- Perform and/or verify due diligence on suppliers (market intelligence, compliance review, commercial benchmark, supplier risk review)
- Conduct initial and periodic due diligence screenings
- Maintain records of due diligence activities in coordination with Compliance Officer

**Tools**:

- Use tools and systems (e-sourcing, ERP, AGORA, etc.) for C&P processes
- Ensure use of ERP “MBC” (linked with Finance and Technical Entities)
- Participate in or ensure Vendor Master Creation and Purchase Orders in ERP “MBC”
- Manage and administer all tools properly
- Participate in C&P training for end users

**Additional Responsibilities**:

- Travel as needed between company and project offices, and to meet with suppliers
- Perform other tasks and take on additional duties as reasonably assigned by C&P Lead
- Provide C&P feedback to relevant departments for continuous improvement
- Demonstrate exemplary behavior regarding HSSE rules, Company Ethics, and Code of Conduct policies

**QUALIFICATIONS & EXPERIENCE REQUIRED**:

- Bachelor’s degree in Contracts & Procurement, Business, Accounting, or related field with ideally 5+ years of experience in contracts administration
- Experience in procurement processes including market analysis, international tenders, standards, regulations, and procedures
- Proficiency with procurement software: Ariba, ERP (MBC), Microsoft Office (Excel & PowerPoint)
- Strong team spirit and ability to work with diverse international teams, vendors, subcontractors, affiliates, HQ, etc.
- Excellent personal and business organizational skills
- Languages: Fluent in English; French is a plus